{"id":15185,"date":"2022-08-23T12:35:43","date_gmt":"2022-08-23T12:35:43","guid":{"rendered":"https:\/\/envoice.eu\/?p=15185"},"modified":"2025-02-03T07:06:51","modified_gmt":"2025-02-03T07:06:51","slug":"how-to-make-your-accounts-payable-paperless","status":"publish","type":"post","link":"https:\/\/envoice.eu\/en\/blog\/how-to-make-your-accounts-payable-paperless\/","title":{"rendered":"How to Move Towards Paperless Accounts Payable"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">The financial industry is going through a profound shift as automation and digital innovation is set to redefine how financial operations are managed. Yet, despite the growing enthusiasm for digital transformation, implementation remains a significant challenge for many businesses.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">While most business leaders understand the importance of digital transformation, modernizing a process like accounts payable can feel as daunting as steering a massive ship away from disaster.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Even so, the benefits of early adoption are undeniable. Moving to a <\/span><span style=\"font-weight: 400;\">paperless system<\/span><span style=\"font-weight: 400;\"> can be the catalyst for increased efficiencies, cost reduction, elimination of data entry errors, and better vendor relationships &#8211; all while being more straightforward than you may think.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This guide outlines practical steps for moving towards <\/span><a href=\"https:\/\/envoice.eu\/en\/blog\/paperless-accounting-why-and-how-to-do-it\/\"><span style=\"font-weight: 400;\">paperless accounting<\/span><\/a><span style=\"font-weight: 400;\">, ensuring your accounting processes move swiftly into the digital age.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Why manual data processing no longer works<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Legacy accounts payable processes have been around for a long time and look like this:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Receive an invoice via email or paper.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Match invoice to a purchase order.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Manual data entry into an accounting system.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Request an approval for invoice payment.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Issue payment through check or electronic transfer.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">This manual process hurts your business because it is prone to delays, documents are easy to misplace, the collection of important information is fragmented, and payment processes are much longer than businesses would like.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Leaving the legacy process behind requires a shift within AP departments to a paperless invoice approval system.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">What is electronic accounts payable?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">A paperless accounts payable system is a digital system where invoices are received digitally, read by the software, and then automatically entered into your accounting system in a cloud subscription or on your company\u2019s servers. This way, you can access the information anytime and anywhere.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The digital AP process looks like this:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Receive an invoice in electronic or paper format into a <\/span><a href=\"https:\/\/envoice.eu\/en\/features\/automation\/\"><span style=\"font-weight: 400;\">pre-accounting tool<\/span><\/a><span style=\"font-weight: 400;\"> that uses machine learning and <\/span><a href=\"https:\/\/envoice.eu\/en\/blog\/ocr-in-accounting-how-to-achieve-major-time-savings\/\"><span style=\"font-weight: 400;\">OCR<\/span><\/a><span style=\"font-weight: 400;\"> to scan information and then load it into your accounting system.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Information is automatically categorized into the correct accounts.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">A notification is sent to approvers to review the information and approve payment.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">A payment is scheduled within the system, and the vendor is notified of the payment.\u00a0<\/span><\/li>\n<\/ul>\n<h2><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-26101 aligncenter\" src=\"https:\/\/envoice.eu\/wp-content\/uploads\/2022\/08\/paperless-accounts-payable-06.jpg\" alt=\"An accountant reviewing digital invoices on dual screens, highlighting efficient processes in a paperless accounts payable system.\" width=\"800\" height=\"533\" srcset=\"https:\/\/envoice.eu\/wp-content\/uploads\/2022\/08\/paperless-accounts-payable-06.jpg 800w, https:\/\/envoice.eu\/wp-content\/uploads\/2022\/08\/paperless-accounts-payable-06-300x200.jpg 300w, https:\/\/envoice.eu\/wp-content\/uploads\/2022\/08\/paperless-accounts-payable-06-768x512.jpg 768w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><\/h2>\n<h2><span style=\"font-weight: 400;\">6 Steps To A Paperless Accounts Payable Workflow<\/span><\/h2>\n<h3><span style=\"font-weight: 400;\">1. Meet with your AP team and discuss implementation<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Modernizing processes within your organization requires input from employees directly involved with the change. Involve your accounts payable team to brainstorm ways to streamline the process of approving invoices. Consider these questions to help you strategize:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">What is the existing AP workflow?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">What improvements are needed to make the process better?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Who will handle additional roles and responsibilities if the company automates invoice approval?\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">How will the company assess the accuracy of the technology?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">What key performance indicators will the company have to track?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Address concerns over the digitization project<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">2. Choose a software package that fits your needs\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The best way to choose paperless AP software is to consider what features would be most helpful for managing your accounts payable processes.<\/span><\/p>\n<table style=\"border: 2px solid;\">\n<tbody>\n<tr style=\"border: 2px solid;\">\n<td style=\"padding-left: 10px; border: 2px solid; text-align: center;\" colspan=\"2\"><b>Accounts Payable Software Checklist<\/b><\/td>\n<\/tr>\n<tr style=\"border: 2px solid;\">\n<td style=\"padding-left: 10px; border: 2px solid; min-width: 100px; height: 50px; white-space: pre;\"><\/td>\n<td style=\"padding-left: 10px; border: 2px solid;\"><span style=\"font-weight: 400;\">Compatibility with different accounting software<\/span><\/td>\n<\/tr>\n<tr style=\"border: 2px solid;\">\n<td style=\"padding-left: 10px; border: 2px solid;\"><\/td>\n<td style=\"padding-left: 10px; border: 2px solid;\"><span style=\"font-weight: 400;\">OCR and data extraction capabilities to reduce manual data entry<\/span><\/td>\n<\/tr>\n<tr style=\"border: 2px solid;\">\n<td style=\"padding-left: 10px; border: 2px solid;\"><\/td>\n<td style=\"padding-left: 10px; border: 2px solid;\"><span style=\"font-weight: 400;\">Availability of a smartphone app for convenience and faster invoice processing when working remotely<\/span><\/td>\n<\/tr>\n<tr style=\"border: 2px solid;\">\n<td style=\"padding-left: 10px; border: 2px solid;\"><\/td>\n<td style=\"padding-left: 10px; border: 2px solid;\"><span style=\"font-weight: 400;\">User-friendly interface and accessibility to employees<\/span><\/td>\n<\/tr>\n<tr style=\"border: 2px solid;\">\n<td style=\"padding-left: 10px; border: 2px solid;\"><\/td>\n<td style=\"padding-left: 10px; border: 2px solid;\"><span style=\"font-weight: 400;\">Collaboration features that allow employees to have a single communication channel for all concerns about the invoice<\/span><\/td>\n<\/tr>\n<tr style=\"border: 2px solid;\">\n<td style=\"padding-left: 10px; border: 2px solid;\"><\/td>\n<td style=\"padding-left: 10px; border: 2px solid;\"><span style=\"font-weight: 400;\">Data collection, storage, and archiving for digitized invoices<\/span><\/td>\n<\/tr>\n<tr style=\"border: 2px solid;\">\n<td style=\"padding-left: 10px; border: 2px solid;\"><\/td>\n<td style=\"padding-left: 10px; border: 2px solid;\"><span style=\"font-weight: 400;\">Expense reporting features<\/span><\/td>\n<\/tr>\n<tr style=\"border: 2px solid;\">\n<td style=\"padding-left: 10px; border: 2px solid;\"><\/td>\n<td style=\"padding-left: 10px; border: 2px solid;\"><span style=\"font-weight: 400;\">Customizable permission systems allow users to change permissions given to employees based on their roles.<\/span><\/td>\n<\/tr>\n<tr style=\"border: 2px solid;\">\n<td style=\"padding-left: 10px; border: 2px solid;\"><\/td>\n<td style=\"padding-left: 10px; border: 2px solid;\"><span style=\"font-weight: 400;\">AI tools that can automatically process submitted reports based on rules and self-learning algorithms<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Using software that is constantly being developed \u2014 like <\/span><a href=\"https:\/\/envoice.eu\/\"><span style=\"font-weight: 400;\">Envoice<\/span><\/a><span style=\"font-weight: 400;\">, Xero, or QuickBooks Online \u2014 helps your AP department because they can always upgrade to the newest version. They also have the ability to improve its functionality and integrate it with other tools based on the company\u2019s needs.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">There is no one-size-fits-all software, and it\u2019s important to find the right package for your company. If you\u2019re looking for accounting tools to help you streamline your business processes, see <\/span><a href=\"https:\/\/envoice.eu\/en\/contact\/\"><span style=\"font-weight: 400;\">what Envoice has to offer<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Let\u2019s expand on some essential features of paperless software:<\/span><\/p>\n<h4><span style=\"font-weight: 400;\">Data Capture Solutions<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">One of the first steps in automating accounts payable is to use data capturing or document scanning tools to scan and digitize invoices and automatically extract key information.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Data capture solutions can help you streamline how you manage accounts payable by eliminating manual entry errors and reducing the time it takes to process payments.<\/span><\/p>\n<p><i><span style=\"font-weight: 400;\">Using the Envoice Mobile Application, you can capture receipts and paper invoices while on the go\u2014and know that your data has been captured precisely because of their <\/span><\/i><a href=\"https:\/\/envoice.eu\/en\/features\/extraction\/\"><i><span style=\"font-weight: 400;\">ExactExtract tool.<\/span><\/i><\/a><\/p>\n<p><span style=\"font-weight: 400;\">This system adds human validation to the data capturing process, and you can be confident that 99.9% of the data is recognized and accurate.<\/span><\/p>\n<h4><span style=\"font-weight: 400;\">Centralized Inbox<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">This is another way to streamline your accounts payable process. You can use a dedicated email address to receive and store all your invoices in one place.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With <\/span><a href=\"https:\/\/envoice.eu\/en\/features\/extraction\/\"><span style=\"font-weight: 400;\">Envoice Inbox<\/span><\/a><span style=\"font-weight: 400;\">, suppliers can send your email invoices directly to Envoice. This will save you from having to place the attachments in your accounting software manually. It will also help your accounts payable team stay on top of their workload because they won\u2019t have to search through different emails to start with invoice processing.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-26103 aligncenter\" src=\"https:\/\/envoice.eu\/wp-content\/uploads\/2022\/08\/paperless-accounts-payable-02.jpg\" alt=\"Three colleagues collaborating on a laptop with futuristic holographic visuals, showcasing innovation in paperless accounts payable systems\" width=\"800\" height=\"533\" srcset=\"https:\/\/envoice.eu\/wp-content\/uploads\/2022\/08\/paperless-accounts-payable-02.jpg 800w, https:\/\/envoice.eu\/wp-content\/uploads\/2022\/08\/paperless-accounts-payable-02-300x200.jpg 300w, https:\/\/envoice.eu\/wp-content\/uploads\/2022\/08\/paperless-accounts-payable-02-768x512.jpg 768w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><\/p>\n<h4><span style=\"font-weight: 400;\">AI-based categorization<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">You can easily organize your invoices into the right categories with AI categorization.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The system uses machine learning and natural language payable processing to understand the content of the documents and automatically code incoming invoices. This will ensure that your data is accurate and easy to search through.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can use the <\/span><a href=\"https:\/\/support.envoice.eu\/hc\/en-us\/articles\/360016539173-SmartRecord-what-is-this\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">SmartRecord<\/span><\/a><span style=\"font-weight: 400;\"> feature of Envoice to skip repetitive tasks. SmartRecord learns your behavior and uses AI to automatically categorize your invoices based on the information provided by your suppliers.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This means that instead of manually going through each invoice and trying to categorize or code the expenses, Envoice will do this for you.<\/span><\/p>\n<h4><span style=\"font-weight: 400;\">Expense Management<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">Managing expenses is an essential part of running a business. It allows you to keep track of what you\u2019re spending money on, which can help you make more informed decisions about your business.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Envoice provides a way to <\/span><a href=\"https:\/\/envoice.eu\/en\/features\/expense-reports\/\"><span style=\"font-weight: 400;\">manage your expenses<\/span><\/a><span style=\"font-weight: 400;\">. The system allows you to manage electronic invoices, initialize invoice processing, and approve payment requests and reports from within the application.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can also automate the workflows by creating smart rules and getting alerts when a document needs to be reviewed. It makes it easy for everyone involved to route the documents to approvers, track the status of the expense reports and process payments on time.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-26105 aligncenter\" src=\"https:\/\/envoice.eu\/wp-content\/uploads\/2022\/08\/paperless-accounts-payable-03.jpg\" alt=\"Professional reviewing digital invoices and spreadsheets on dual monitors, showcasing efficiency in transitioning to paperless accounts payable processes.\" width=\"800\" height=\"533\" srcset=\"https:\/\/envoice.eu\/wp-content\/uploads\/2022\/08\/paperless-accounts-payable-03.jpg 800w, https:\/\/envoice.eu\/wp-content\/uploads\/2022\/08\/paperless-accounts-payable-03-300x200.jpg 300w, https:\/\/envoice.eu\/wp-content\/uploads\/2022\/08\/paperless-accounts-payable-03-768x512.jpg 768w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><\/p>\n<h3><span style=\"font-weight: 400;\">3. Set up user accounts<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">You\u2019ve been working hard to make your accounts payable paperless. You\u2019ve got a system in place and ready to take it to the next level.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But before you go any further, you need to set up user accounts for the people who will actually use your new system. That way, they\u2019ll all be on the same page and won\u2019t get confused about who does what when processing bills and invoices.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The process of setting up user accounts is pretty straightforward. You\u2019ll want to have an efficient user authorization system through which you may grant and fine-tune access to employees depending on their actual needs.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can also decide how much access each user should have so you can keep things organized. If one person is only responsible for data entry and another person makes sure everything is correct before it\u2019s sent off to the approver, then make sure they have separate accounts with different permissions assigned to them.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you need help setting up user accounts, contact your software provider. They will be able to provide you with step-by-step instructions on how it\u2019s done.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">4. Train employees on how to use the system<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Training your accounts payable team on how to use your AP automation solution is key to ensuring that everyone understands how it works and how they can benefit from it.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This can be done through in-person training sessions or videos that walk users through tasks they\u2019ll need to complete when processing transactions in your system.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Keep in mind that training should involve learning how to use the new software and what modifications need to be made in their daily routine so that they can easily adapt to dealing with digital papers rather than physical ones.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">5. Track your progress and measure success<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">When you decide to have a paperless AP processing, you must track your progress and measure the success of this project.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When trying to do something new, it can be challenging to know exactly what\u2019s working and what isn\u2019t. That\u2019s why it\u2019s crucial that you set up systems for measuring your success so that you can see how your efforts are paying off and make adjustments as needed.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here are a few things to keep in mind:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Make sure your automation software is set up for easy tracking (and reporting) to see how much money is saved by going paperless.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Know what \u201csuccess\u201d looks like for the project. If it\u2019s saving money on printing costs or postage, then ensure those numbers are also tracked.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Set goals for yourself each month so that when they\u2019re achieved, there\u2019s a sense of accomplishment and motivation to continue moving forward with other initiatives related to the project.<\/span><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-26131 size-full\" src=\"https:\/\/envoice.eu\/wp-content\/uploads\/2022\/08\/paperless-accounting-01.jpg\" alt=\"\" width=\"800\" height=\"533\" srcset=\"https:\/\/envoice.eu\/wp-content\/uploads\/2022\/08\/paperless-accounting-01.jpg 800w, https:\/\/envoice.eu\/wp-content\/uploads\/2022\/08\/paperless-accounting-01-300x200.jpg 300w, https:\/\/envoice.eu\/wp-content\/uploads\/2022\/08\/paperless-accounting-01-768x512.jpg 768w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><\/p>\n<h2><span style=\"font-weight: 400;\">Benefits of a paperless accounts payable process<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Transitioning to a paperless accounts payable system offers advantages that go beyond reducing paper documentation and ensuring better organization.\u00a0 If you\u2019re still on the fence, here are five compelling reasons to make the switch to a paperless accounts payable process.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">1. Reduced costs<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Going paperless can hugely impact your business\u2014not just in terms of sustainability or environmental impact but also in terms of cost savings.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Companies can decrease invoice processing costs to as little as $2.18 per invoice by focusing on automating core processes and using ePayables. Meanwhile, the average invoice processing cost has been around $10.8 per invoice. [1]<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A paperless accounting system can also save your business money by reducing the office space you need to lease. You won\u2019t need to dedicate any room in your office building to filing cabinets or boxes full of receipts, which means you can use this space for other purposes.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">2. Improved efficiency<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Accounts payable automation offers more efficient workflows, automated tasks, and more accurate data. It can expedite the processing of invoices and payments to vendors.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It takes about ten days to process a single invoice from receipt to the payment schedule. However, best-in-class organizations that leverage automation only take 3.3 days to complete the process.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">3. Better security<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The data in your paperless accounts payable software is more secure, as it\u2019s not stored on physical documents that could be misplaced or stolen. It\u2019s also easier for you to track changes and ensure that no one else has access to the information unless you authorize them.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This can be especially helpful if you have multiple employees. A paperless accounting system can help you prevent unauthorized access to sensitive information and protect against data breaches.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">4. Improve payment accuracy<\/span><\/h3>\n<h3><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-26109 aligncenter\" src=\"https:\/\/envoice.eu\/wp-content\/uploads\/2022\/08\/paperless-accounts-payable-05.jpg\" alt=\"Team celebrating transition to paperless accounts payable, symbolizing the success of digitizing invoicing and payment processes in the office\" width=\"800\" height=\"533\" srcset=\"https:\/\/envoice.eu\/wp-content\/uploads\/2022\/08\/paperless-accounts-payable-05.jpg 800w, https:\/\/envoice.eu\/wp-content\/uploads\/2022\/08\/paperless-accounts-payable-05-300x200.jpg 300w, https:\/\/envoice.eu\/wp-content\/uploads\/2022\/08\/paperless-accounts-payable-05-768x512.jpg 768w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><\/h3>\n<p><span style=\"font-weight: 400;\">Going paperless is an excellent way to improve payment accuracy in your accounts payable department. When you\u2019re dealing with the amount of paper that comes through the system, it can be difficult to keep track of what you\u2019ve received and paid and when.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But when your accounts payable process is automated\u2013you can make all of those payments from one place, so there\u2019s less chance of mistakes and missed payment deadlines happening along the way.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A paperless accounts payable solution will allow you to schedule payments, automatically process them on the scheduled date, and take advantage of early payment discounts.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">5. Reduced risk of fraud and errors<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">When dealing with paper documents, there\u2019s always a chance of misplaced or lost invoices, which can cause problems if they contain confidential information. There\u2019s also a good chance of errors when manually entering data.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Using an automated system ensures that all data is stored securely and accurately, so there\u2019s less chance that data will be recorded incorrectly or lost along the way. As a result, your business will be more secure and efficient than ever.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Final Thoughts\u00a0<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Embracing a paperless accounts payable system is not just about keeping up with digital transformation\u2014it\u2019s about positioning your business for greater efficiency, cost savings, and security.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">By leaving behind outdated manual processes and adopting <\/span><a href=\"https:\/\/app.envoice.eu\/desktop\/user\/register\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">automation tools<\/span><\/a><span style=\"font-weight: 400;\">, your business can reduce errors, improve payment accuracy, and even strengthen vendor relationships.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Integrating a pre-accounting tool, like Envoice, into QuickBooks Online, Sage, Xero, or MS Dynamics is the quickest way to get on track with all the benefits automation can offer you.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The tool integrates seamlessly with popular software and is responsive to the growing need for data accuracy and speed of invoice processing. They also offer a highly affordable subscription without compromising the quality of the technology.<\/span><\/p>\n<p><i><span style=\"font-weight: 400;\">Venture into automation without any risk to your current processes by signing up for their <\/span><\/i><a href=\"https:\/\/app.envoice.eu\/desktop\/user\/register\" target=\"_blank\" rel=\"noopener\"><i><span style=\"font-weight: 400;\">free 14 day trial.<\/span><\/i><\/a><i><span style=\"font-weight: 400;\">\u00a0\u00a0<\/span><\/i><\/p>\n<p><span style=\"font-weight: 400;\">References<\/span><\/p>\n<ol>\n<li><a href=\"https:\/\/go.gobyinc.com\/hubfs\/Marketing%20Assets\/2019StateOfePayables-FullReport.pdf\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">State of ePayables Report<\/span><\/a><\/li>\n<\/ol>\n","protected":false},"excerpt":{"rendered":"<p>Is automating your Accounts Payable process the right decision for your business or clients? This article discusses the benefits of automation and a 6-step process to get you started.<\/p>\n","protected":false},"author":1,"featured_media":26099,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[129,128,62,138],"tags":[],"class_list":["post-15185","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-ai","category-software","category-paperless-solutions","category-accounting-software"],"acf":[],"_links":{"self":[{"href":"https:\/\/envoice.eu\/en\/wp-json\/wp\/v2\/posts\/15185","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/envoice.eu\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/envoice.eu\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/envoice.eu\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/envoice.eu\/en\/wp-json\/wp\/v2\/comments?post=15185"}],"version-history":[{"count":15,"href":"https:\/\/envoice.eu\/en\/wp-json\/wp\/v2\/posts\/15185\/revisions"}],"predecessor-version":[{"id":26133,"href":"https:\/\/envoice.eu\/en\/wp-json\/wp\/v2\/posts\/15185\/revisions\/26133"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/envoice.eu\/en\/wp-json\/wp\/v2\/media\/26099"}],"wp:attachment":[{"href":"https:\/\/envoice.eu\/en\/wp-json\/wp\/v2\/media?parent=15185"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/envoice.eu\/en\/wp-json\/wp\/v2\/categories?post=15185"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/envoice.eu\/en\/wp-json\/wp\/v2\/tags?post=15185"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}