{"id":17606,"date":"2023-01-10T06:50:23","date_gmt":"2023-01-10T06:50:23","guid":{"rendered":"https:\/\/envoice.eu\/?p=17606"},"modified":"2025-11-24T16:12:16","modified_gmt":"2025-11-24T16:12:16","slug":"accounts-payable-automation-case-studies","status":"publish","type":"post","link":"https:\/\/envoice.eu\/en\/blog\/accounts-payable-automation-case-studies\/","title":{"rendered":"Accounts Payable Automation Case Study: 3 Success Stories"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">For each invoice processed, the average company spends $8.64 per invoice\u2013 including labor and overhead costs for invoice processing, postage, printing, IT costs, and other miscellaneous fees.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Invoice processing costs can add up to hundreds, if not thousands, of dollars.<\/span><\/p>\n<p>But what if operational efficiency doesn\u2019t have to be this expensive?<\/p>\n<h2><b>Unlock Cost Savings in the Accounts Payable Process<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Best-in-class companies only spend $2.25 per invoice.<\/span><span style=\"font-weight: 400;\"> [1] <\/span><span style=\"font-weight: 400;\">A large gap between what average cost for top performers and the average company reveals untapped opportunities in the accounts payable process.\u00a0\u00a0<\/span><\/p>\n<p>Often, the answer lies in manual, error-prone, and non-value-adding business rules and processes.<\/p>\n<p><span style=\"font-weight: 400;\">Many companies continue to rely on a manual accounts payable process. Employees still do data entry and invoice routing \u2013 one reason the average cost per invoice remains considerably higher.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It\u2019s time to put an end to manual invoice processing. Work smarter by leveraging the power of AI and robotic process automation to extract data, enable smart workflows and speed up invoice approval. Many finance teams are now taking the next step by adopting <a href=\"https:\/\/envoice.eu\/en\/blog\/ai-powered-ap-automation-how-does-it-work-and-how-you-can-benefit\/\">ai powered ap automation<\/a> to streamline validation, reduce exceptions, and keep approval flows moving without added manual work. This approach gives organisations greater control over invoice accuracy while freeing staff to focus on higher-value tasks.<\/span><\/p>\n<h2><b>Budget-friendly AP Automation Solutions<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">With Envoice, even a small company uses AP automation to avoid payment delays and improve invoice visibility. Any business can deploy intelligent invoice <a href=\"https:\/\/envoice.eu\/blog\/ap-automation-cost-is-it-worth-the-investment\/\" target=\"_blank\" rel=\"noopener\">automation solutions on a budget.\u00a0<\/a><\/span><\/p>\n<h2><b>How Envoice Makes AP Automation Accessible<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Envoice is constantly innovating to deliver products and services that make financial reporting painless, efficient, reliable, and less time-consuming.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Read on to understand how Envoice made it possible for customers to stay cost-effective and competitive through these<\/span><b> three case studies.\u00a0<\/b><\/p>\n<ul>\n<li aria-level=\"1\">\n<h3>ADDINOL Lube Oil O\u00dc<\/h3>\n<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-large wp-image-17613 aligncenter\" src=\"https:\/\/envoice.eu\/wp-content\/uploads\/2023\/01\/Case-study-1-AP-Automation-2-1024x406.png\" alt=\"Addinol Envoice Case study\" width=\"800\" height=\"317\" srcset=\"https:\/\/envoice.eu\/wp-content\/uploads\/2023\/01\/Case-study-1-AP-Automation-2-1024x406.png 1024w, https:\/\/envoice.eu\/wp-content\/uploads\/2023\/01\/Case-study-1-AP-Automation-2-300x119.png 300w, https:\/\/envoice.eu\/wp-content\/uploads\/2023\/01\/Case-study-1-AP-Automation-2-768x304.png 768w, https:\/\/envoice.eu\/wp-content\/uploads\/2023\/01\/Case-study-1-AP-Automation-2.png 1350w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><i><\/i><\/p>\n<p><span style=\"font-weight: 400;\">As the Estonian subsidiary of ADDINOL Lube Oil GmbH, <\/span><a href=\"https:\/\/envoice.eu\/en\/customer-stories\/addinol\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">ADDINOL Lube Oil O\u00dc<\/span><\/a><span style=\"font-weight: 400;\"> is in charge of managing business operations in Eastern Europe.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Addinol Lube Oil has been in the business of developing and producing high-performance lubricants since 1936. Addinol is an expert oil manufacturer with the Made in Germany quality seal. The company supplies lubricating greases, oils, sprays, and pastes to more than 90 countries.\u00a0<\/span><\/p>\n<p><b>\u201cEnvoice is an easy and quickly adaptable solution that has considerably simplified the working processes in our company and made them more convenient\u201d<\/b><\/p>\n<p><i><span style=\"font-weight: 400;\">Aimar Tusov &#8211; <\/span><\/i><i><span style=\"font-weight: 400;\">IT-manager, ADDINOL Lube Oil O\u00dc<\/span><\/i><\/p>\n<p><span style=\"font-weight: 400;\">To ease the burden on accountants and employees involved in the accounts payable process, the company tested invoice solutions from Envoice. After running ten documents through Envoice ADDINOL Lube Oil, O\u00dc decided to work with the company.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Integrating Envoice with Microsoft NAV 2018, Addinol\u2019s ERP software, resulted in fewer number errors, faster automated invoice processing, and <a href=\"https:\/\/envoice.eu\/en\/blog\/how-to-switch-to-a-paperless-invoice-approval-system\/\">significant progress towards paperless accounting<\/a> by eliminating several paper documents.\u00a0<\/span><\/p>\n<p><a href=\"https:\/\/envoice.eu\/en\/products\/extract\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">SmartExtract<\/span><\/a><span style=\"font-weight: 400;\"> managed to identify data from 90% of invoices. JPG and . PDF format and this reduced manual work required from employees.\u00a0<\/span><\/p>\n<p><b>Efficiency is the greatest added value<\/b><span style=\"font-weight: 400;\"> of making Envoice part of the accounting process. Automated <a href=\"https:\/\/envoice.eu\/en\/blog\/invoice-approval-workflow\/\">invoice approval workflows<\/a> have also been instrumental in allowing the company to gain daily visibility into invoice status and take back control over invoices.\u00a0<\/span><\/p>\n<ul>\n<li aria-level=\"1\">\n<h3><b>Hausers Group<\/b><\/h3>\n<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-large wp-image-17615 aligncenter\" src=\"https:\/\/envoice.eu\/wp-content\/uploads\/2023\/01\/Case-study-AP-automation-5-1024x480.png\" alt=\"Hausers in a meeting with Envoice\" width=\"800\" height=\"375\" srcset=\"https:\/\/envoice.eu\/wp-content\/uploads\/2023\/01\/Case-study-AP-automation-5-1024x480.png 1024w, https:\/\/envoice.eu\/wp-content\/uploads\/2023\/01\/Case-study-AP-automation-5-300x141.png 300w, https:\/\/envoice.eu\/wp-content\/uploads\/2023\/01\/Case-study-AP-automation-5-768x360.png 768w, https:\/\/envoice.eu\/wp-content\/uploads\/2023\/01\/Case-study-AP-automation-5-1536x720.png 1536w, https:\/\/envoice.eu\/wp-content\/uploads\/2023\/01\/Case-study-AP-automation-5.png 1920w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><i><\/i><\/p>\n<p><span style=\"font-weight: 400;\">Founded in 2004, <\/span><a href=\"https:\/\/envoice.eu\/en\/customer-stories\/hausers\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Hausers Group<\/span><\/a><span style=\"font-weight: 400;\"> prides itself on living up to its mission of improving people\u2019s living, leisure, and working environment.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Hausers prides itself on being home to top talents and specialists in the real estate development and construction industry.\u00a0<\/span><\/p>\n<p><b>&#8220;The processing of documents was time-consuming because invoices and acts had to be printed, signed, registered, and approved by the CEO. Project managers used to send invoices by e-mail or leave the signed invoices in the \u201caccountant\u2019s drawer,\u201d where they would stay for weeks.\u201d<\/b><\/p>\n<p><span style=\"font-weight: 400;\">\u00a0<\/span><i><span style=\"font-weight: 400;\">Marianne Reinsoo &#8211; <\/span><\/i><i><span style=\"font-weight: 400;\">Accountant, Hausers Group<\/span><\/i><\/p>\n<p><span style=\"font-weight: 400;\">Due to its paper-based accounts payable processes, Hausers depended on paper documents. Having a manual process for invoice approvals made the situation even worse. Files documenting expenses for different clients filled several filing cabinets since everything was done on paper.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\"><strong>The Accounting Department processed about 450 invoices a month<\/strong> \u2013 everything had to go through the accountant before being printed and taken to the CEO\u2019s office for approval. Payment delays, long approval times, and payment mistakes started occurring more frequently, making it clear that Hausers needed a better way to process invoices.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Automating accounts payable became necessary to overcome challenges brought about by paper documents. <strong>After integrating Envoice with Hauser\u2019s accounting system, the management had better visibility into its operating costs.\u00a0<\/strong><\/span><\/p>\n<p><span style=\"font-weight: 400;\">Putting invoices in the accountant\u2019s drawer became a thing of the past, and all purchase and supplier invoices received entered the workflow right away. Now, the company knows the status of all invoices.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Since everything happens within the Envoice system, Hausers can store digital copies of all transactions, making it unnecessary to store paper documents. With this move, the company is one step closer to achieving end-to-end automation in paperless accounting.<br \/>\n<\/span><\/p>\n<ul>\n<li aria-level=\"1\">\n<h3><b>Klaar.me<\/b><\/h3>\n<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-large wp-image-17617 aligncenter\" src=\"https:\/\/envoice.eu\/wp-content\/uploads\/2023\/01\/Case-study-AP-automation-1-1024x468.png\" alt=\"Klaar.me Homepage\" width=\"800\" height=\"366\" srcset=\"https:\/\/envoice.eu\/wp-content\/uploads\/2023\/01\/Case-study-AP-automation-1-1024x468.png 1024w, https:\/\/envoice.eu\/wp-content\/uploads\/2023\/01\/Case-study-AP-automation-1-300x137.png 300w, https:\/\/envoice.eu\/wp-content\/uploads\/2023\/01\/Case-study-AP-automation-1-768x351.png 768w, https:\/\/envoice.eu\/wp-content\/uploads\/2023\/01\/Case-study-AP-automation-1.png 1344w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><i><\/i><\/p>\n<p><a href=\"http:\/\/klaar.me\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Klaar.me<\/span><\/a><span style=\"font-weight: 400;\">, an innovative financial services company,\u00a0 focuses on meeting the unique financial needs of each client without wasting time and money. Talented auditors and accountants behind the company are no strangers to technology, as Klaar.me provides 100% paperless service with all invoices entered digitally.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As a financial consultant, Klaar.me strives to find the most cost-effective solutions for their clients. This eventually led to a partnership between Envoice and the company. Klaar.me\u2019s standard offering for most clients includes Envoice, and the company has an implementation checklist for the app to make the initial setup easier.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u00a0<\/span><b>\u201cWe researched every service provider, and this is also how we found Envoice. However, we are very happy with Envoice right now and don\u2019t feel we should consider the change. We recently did another market research and we still find that Envoice covers our needs the best.\u201d<\/b><\/p>\n<p><i><span style=\"font-weight: 400;\">Liis Laanesaar, Founder | COO, Klaar.me\u00a0 \/ <\/span><\/i><i><span style=\"font-weight: 400;\">Kairit Kasepuu, CEO, Klaar.me<\/span><\/i><\/p>\n<p><span style=\"font-weight: 400;\">Introducing paperless accounting AP automation saves working hours, reduces errors, and lowers costs. Envoice enabled recording automation and approval workflows, resulting in automatic approval of specified invoices.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With Envoice as its partner, Klaar.me helps more clients achieve their business and personal goals, plug financial leaks, and increase efficiency through paperless accounting.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">One of <\/span><a href=\"http:\/\/klaar.me\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Klaar.me<\/span><\/a><span style=\"font-weight: 400;\">\u2019s financial partners, TextMagic, implemented Envoice to keep AP processes efficient. TextMagic is an international text messaging company based in Estonia that became Klaar.me\u2019s client before going on IPO.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For TextMagic, the biggest benefit of using Envoice is automating data capture. Automatically extracting information like date, number, net sum, and VAT rate can save invoice processing time and labor hours.\u00a0\u00a0<\/span><\/p>\n<p>Still not convinced? Read our article on the <a href=\"https:\/\/envoice.eu\/blog\/10-benefits-of-accounts-payable-automation\/\" target=\"_blank\" rel=\"noopener\">Top 10 Benefits of AP Automation<\/a><\/p>\n<h2><b>Partner with Envoice<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">A manual process can hold your business back. Automate your invoice process to <a href=\"https:\/\/envoice.eu\/blog\/accounts-payable-management-how-to-do-it-effectively\/\" target=\"_blank\" rel=\"noopener\">streamline the accounts payable workflow<\/a>, make on-time payments, and achieve higher cost savings.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Envoice empowers businesses, accounting firms, and even small companies to work smarter while keeping a tight rein on their financial operations. With AP automation solutions from Envoice, companies can access technology that uses a combination of robotic process automation, OCR, machine learning, and other smart technologies to reduce errors, increase productivity, and improve invoice tracking, among other benefits.<\/span><\/p>\n<p>Explore more accounts payable automation case studies for deploying intelligent invoice processing solutions in our customer stories section.<\/p>\n<p><span style=\"font-weight: 400;\">Automate your AP process today, <\/span><a href=\"https:\/\/app.envoice.eu\/desktop\/user\/register\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">get in touch with the Envoice team<\/span><\/a><span style=\"font-weight: 400;\"> and discover more ways to overcome your accounts payable challenges.\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>For each invoice processed, the average company spends $8.64 per invoice\u2013 including labor and overhead costs for invoice processing, postage, printing, IT costs, and other miscellaneous fees.\u00a0 Invoice processing costs can add up to hundreds, if not thousands, of dollars. But what if operational efficiency doesn\u2019t have to be this expensive? Unlock Cost Savings in [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":17607,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[114,128,125,143],"tags":[69,70,27],"class_list":["post-17606","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-accounting-automation","category-software","category-accounts-payable-automation","category-accounting-business","tag-casestudy","tag-accountspayable","tag-automation"],"acf":[],"_links":{"self":[{"href":"https:\/\/envoice.eu\/en\/wp-json\/wp\/v2\/posts\/17606","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/envoice.eu\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/envoice.eu\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/envoice.eu\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/envoice.eu\/en\/wp-json\/wp\/v2\/comments?post=17606"}],"version-history":[{"count":11,"href":"https:\/\/envoice.eu\/en\/wp-json\/wp\/v2\/posts\/17606\/revisions"}],"predecessor-version":[{"id":26874,"href":"https:\/\/envoice.eu\/en\/wp-json\/wp\/v2\/posts\/17606\/revisions\/26874"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/envoice.eu\/en\/wp-json\/wp\/v2\/media\/17607"}],"wp:attachment":[{"href":"https:\/\/envoice.eu\/en\/wp-json\/wp\/v2\/media?parent=17606"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/envoice.eu\/en\/wp-json\/wp\/v2\/categories?post=17606"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/envoice.eu\/en\/wp-json\/wp\/v2\/tags?post=17606"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}