{"id":18139,"date":"2023-01-23T08:58:02","date_gmt":"2023-01-23T08:58:02","guid":{"rendered":"https:\/\/envoice.eu\/?p=18139"},"modified":"2025-06-26T15:15:03","modified_gmt":"2025-06-26T15:15:03","slug":"accounting-document-automation-how-to-automate-your-accounting-documents-using-envoice","status":"publish","type":"post","link":"https:\/\/envoice.eu\/en\/blog\/accounting-document-automation-how-to-automate-your-accounting-documents-using-envoice\/","title":{"rendered":"Accounting Document Automation – How to Automate Your Accounting Documents Using Envoice"},"content":{"rendered":"

\"\"Wall-to-wall filing cabinets that house client data may finally be a thing of the past. <\/span>Thanks to Envoice!<\/i><\/p>\n

Businesses are rethinking their document management since keeping paper files is more expensive and impractical than storing digital files in a virtual cabinet.\u00a0<\/span><\/p>\n

Finding information takes too much time; worse, they take up real estate. The typical accounting firm uses about a quarter of its office space to store client documents and business files. <\/span>If you\u2019re paying \u20ac10,000 for your office, you\u2019re spending about \u20ac2,500 monthly for document storage. <\/span><\/i>\u00a0<\/span><\/p>\n

But the bigger issue lies with processing paper files. With increasing rental and labor costs, it\u2019s time to rethink document management systems and processes.<\/span><\/p>\n

Is Paperless Accounting Possible?<\/b><\/h2>\n

Traditional accounting relies heavily on paper-based processes, so it\u2019s almost impossible to disassociate accounting from paper. Anyone familiar with “working papers” may conjure images of large stacks of business documents needed to prepare financial statements and management reports. <\/span>But technology is changing things.<\/b><\/p>\n

Now, accounting professionals can perform their work without getting buried under piles of paper.\u00a0<\/span><\/p>\n

Third-party providers like <\/span>Envoice <\/b>use OCR features and artificial intelligence to convert invoices, approvals, and other business documents into digital format.\u00a0<\/span><\/p>\n

While it is impossible for many accounting firms and companies to fully eradicate paper documents due to existing tax laws, government policies, and industry regulations, document automation can eliminate most paper documents generated in accounting departments.<\/span><\/p>\n

Manual Systems Hold Back Your Accounting Team<\/b><\/h2>\n

Keeping a copy of source documents like invoices and receipts <\/span>protects your business.<\/b> When owners suspect internal fraud, for instance, they can verify the correctness and accuracy of their accounting data by checking the related invoice and other supporting documents.\u00a0<\/span><\/p>\n

Ideally, a company’s invoice-related documents should be<\/span> organized and audit-ready.<\/span><\/i> Automated software can help you achieve this.<\/span><\/p>\n

But that\u2019s not all.\u00a0<\/span><\/p>\n

Expense data plays an important role in the<\/span> decision-making process.\u00a0<\/b>Business owners, for instance, may require instant access to source documents like goods orders from different vendors to find the most cost-effective supplier.\u00a0<\/span><\/p>\n

Unfortunately, manual systems prevent your AP team from providing this information quickly.\u00a0<\/span><\/p>\n

Information retrieval is tedious and time-consuming when finding information from hard copies.<\/span> About 24% of employees use 8 hours a week scouring for information they need to serve customers.[3]<\/span><\/i><\/p>\n

\"\"<\/h3>\n

Envoice<\/b> helps you improve your digital file storage system by reading and capturing data from digitized invoices and receipts.\u00a0<\/span><\/p>\n

In addition, it acts like an accounting document management system that stores your invoice data. Built-in tools integration features within the system reduce data entry, speed up data flow, and increase accuracy.<\/span><\/p>\n

Improve Accounting Document Management With Envoice<\/b><\/h2>\n

Companies using paper-based accounting systems struggle with document management. <\/span>28% of companies consider too much paper to be one of the top three hurdles in their accounts payable departments. [1]<\/span><\/i><\/p>\n

Manual invoice approval, for instance, becomes complicated and harder to control without accounting document management software that allows automatic invoice tracking. Audits also become a nightmare for auditors and the accounting department when documents are in paper format.\u00a0<\/span><\/p>\n

\"\"<\/p>\n

Envoice<\/b> eliminates these problems by providing an accounting document management system that automates invoice processing. With the app, you can pull information from scanned documents, automatically create invoices, store documents, and automate workflows.\u00a0<\/span><\/p>\n

What Can Envoice Do?<\/b><\/h2>\n

Envoice provides accounts payable solutions, including invoice approval software<\/a>, that reduce the workload for your accounting team. Here are some of the most useful Envoice features.\u00a0<\/span><\/p>\n