Then this guide will help you solve this pain point for your accounting team.<\/p>\n
Let\u2019s dive in.<\/p>\n
Why QuickBooks Accounting Software Can Be Extremely Frustrating for AP Teams<\/h2>\n
QuickBooks users <\/span>generally find it easy to use<\/span>\u00a0but it\u2019s not ideal for processing hundreds of invoices. The program makes financial reporting more convenient and managing <\/span>cash flow<\/span> easier<\/span>, but it has many deficiencies.<\/p>\n In this post, we’ll cover solutions for QuickBooks Online. If you’re using QuickBooks Desktop, these solutions may not be appropriate for your QB version.<\/p>\n If you\u2019re wondering:<\/p>\n Then, read on.<\/p>\n And if you\u2019re convinced that QuickBooks AP Automation software is the best solution, move on to the next section.<\/p>\n Using QBO alone means entering data manually from a <\/span>paper invoice<\/span> into the system. Imagine keying invoice information, one by one, for hundreds or, worse, thousands of invoices.<\/p>\n If that\u2019s the case, you\u2019ll meet two major problems.<\/p>\n It takes about 12 minutes to enter one invoice. This time includes all aspects of invoice processing, such as keying data, reviewing information, and correcting errors.<\/p>\n In an ideal world, you can process 5 invoices an hour. If your company receives 20 invoices, you\u2019ll likely get the job done in 4 hours.<\/p>\n But if you\u2019re a growing company, you\u2019ll be drowning in vendor invoices unless you have a sizable AP department.<\/p>\n Imagine processing 200 business payments a month. You\u2019ll need one employee to sink 5 full days entering invoice data.<\/p>\n But the problem with manual AP doesn\u2019t end there.<\/p>\n QBO has no automated AP workflow. You can\u2019t track pending and approved invoices. Automatic invoice routing is also out of the question.<\/p>\n So, companies using QBO have to be creative.<\/p>\n Some companies still route hard copies of the invoice for approval. Others use a shared online folder for all approved invoices. Makeshift systems can work, but they can be extremely frustrating and error-prone.<\/p>\n If you\u2019re looking to modernize invoice processing, you have two options:<\/p>\n #1. Upgrade to a better system that supports Accounts Payable automation.<\/p>\n Is QBO still serving your business needs? Automation solves part of the problem, but there\u2019s no point in sticking to an accounting package you have outgrown. If QBO is causing problems, not just in accounts payable but also in other aspects of the operation \u2013 consider upgrading.<\/p>\n #2. Automate AP<\/a> for QuickBooks.<\/p>\n Bonus Tip: <\/b>Set up payment automation and enable electronic payments.<\/i><\/p>\n If you have not already, set up ACH payments and other electronic payments for your QBO account. Paying through eChecks is a major time-saver.<\/i><\/p>\n If you\u2019re certain that QuickBooks is still the right accounting software for you, but you\u2019re struggling with invoice processing, then it\u2019s time for automation.<\/p>\n When you do, you\u2019re accounting team can:<\/p>\n AP automation was not a built-in feature for QuickBooks Online, but that\u2019s changing. QBO has finally added new features to improve accounts payable processing.<\/p>\n But how do you do it?<\/p>\n Use 3 ways to automate invoice processing with QBO.<\/p>\n Connecting to the QuickBooks Business Network allows you to [1]:<\/p>\n All bills received through the network appear on the bills page. To get there, follow these steps:<\/p>\n You will see a \u201cReview Bill\u201d option that allows you to:<\/p>\n Some accounts may not have this feature yet, but it will be available for QuickBooks Online Advanced, Plus, and Essentials accounts.<\/p>\n QuickBooks introduced new ways to get invoices and bills into the system. With this new feature, you can:<\/p>\n QuickBooks can extract data from the invoices and receipts so it\u2019s ready for review.[2]. You can manage receipts under the For Review tab under Get paid & Pay > Bills. Opting for the best invoice scanning software<\/a> ensures your capture step is reliable and sets the foundation for accurate downstream processing within QuickBooks. If data entry is the only problem, methods 1 and 2 should solve the problem. However, if you are looking to:<\/p>\n Then, using a third-party solution for automating accounts payable for online QuickBooks accounts may be the better option.<\/p>\n You can select a tool that integrates with QuickBooks <\/b>to automate accounts payable. Unlike built-in tools available with your QBO subscription, third-party tools enable an automated invoice approval process.<\/p>\n Since AP automation tools have different types and features. The price range also varies across providers.<\/p>\n Bill.com is one of the most popular tools to automate accounts payable processes in QuickBooks. You\u2019ll get access to several features that could improve accounts payable processing. However, Bill.com is on the expensive side.<\/p>\n If you\u2019re looking for a simple and affordable accounts payable automation software solution<\/a>, check out Envoice.<\/b><\/p>\n Envoice has a subscription-based payment, but it\u2019s more affordable than other solutions. It\u2019s simple to use and easy to set up. There\u2019s a small subscription fee<\/a> that includes 30 free documents per month.<\/p>\n Accounts payable automation with Envoice comes with many benefits. Envoice works like the QuickBooks App, but it does so much more:<\/p>\n All these features make it easy to switch over to paperless AP and eliminate inefficiencies.<\/p>\n Envoice supports integration with QuickBooks accounts<\/a>. With this feature, you can push data extracted from paper and electronic invoices into your accounting package. This saves time and boosts productivity.<\/p>\n Try the Envoice AP automation tool for yourself. Enter your email address to <\/i><\/b>Start Using Envoice<\/i><\/b><\/a> for FREE.<\/i><\/b><\/p>\n Footnotes:<\/p>\n\n
No Automation Means Extra Work<\/h3>\n
Problem #1: Wasting Time on Invoice Entry<\/h4>\n
Problem #2: Invoice Approvals That Take Too Long<\/h4>\n
How to Solve AP Issues In QBO<\/h2>\n
![\"intuit](\"https:\/\/envoice.eu\/wp-content\/uploads\/2023\/02\/quickbooks-1024x483.png\")
<\/p>\nComplete Guide to AP Automation for QuickBooks Online<\/h2>\n
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![\"accounts](\"https:\/\/envoice.eu\/wp-content\/uploads\/2023\/02\/accounts-payable-staff-1024x683.jpeg\")
1. Use QuickBooks Business Network<\/h2>\n
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Managing Bills Received Through the QuickBooks Business Network<\/h3>\n
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Review Bills in QBO<\/h3>\n
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2. Capture and Manage Receipts With QuickBooks AP Automation Tools<\/h2>\n
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\nHigh-quality scanning reduces errors, saves time and supports your AP automation strategy.<\/p>\n3. Connect AP Automation Solutions With QuickBooks<\/h2>\n
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![\"bill.com\"](\"https:\/\/envoice.eu\/wp-content\/uploads\/2023\/02\/bill.com_-1024x450.png\")
<\/p>\n![\"Envoice](\"https:\/\/envoice.eu\/wp-content\/uploads\/2024\/04\/best-invoice-scanning-software-03.jpeg\")
<\/p>\nEliminate AP\u2019s Biggest Time Sinkers With Envoice<\/h3>\n
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