{"id":26404,"date":"2025-04-23T00:08:50","date_gmt":"2025-04-23T00:08:50","guid":{"rendered":"https:\/\/envoice.eu\/?p=26404"},"modified":"2025-04-23T00:08:50","modified_gmt":"2025-04-23T00:08:50","slug":"invoice-recognition-software","status":"publish","type":"post","link":"https:\/\/envoice.eu\/en\/blog\/invoice-recognition-software\/","title":{"rendered":"Invoice Recognition Software For New Users in 2025"},"content":{"rendered":"

A growing number of businesses are turning their attention to <\/span>automated invoice processing<\/span><\/i> (aka invoice scanning software), and finding that it <\/span>solves the problem of manual data entry, slow invoice processing times, and approval backlogs.<\/b>\u00a0<\/span><\/p>\n

If you want to join their ranks, but don\u2019t quite understand how invoice capture works, or why it\u2019s giving businesses a competitive edge, you\u2019ve come to the right place. Here at <\/span>Envoice,<\/b> we\u2019ve been walking our clients through the A-Z of invoice automation for a while, and now we\u2019ve put together an easy-to-understand guide for new users.<\/span><\/p>\n

What is invoice recognition software?<\/span><\/h2>\n

Before we go into invoice recognition, let\u2019s make a stop at <\/span>automation<\/span><\/a> because it\u2019s what gives invoice capture software superpowers. Automation is when software can be coded to do the tasks usually done by humans, such as invoice data entry.\u00a0<\/span><\/p>\n

Think manufacturing lines. Whether it\u2019s cars, electronics, food, or consumer goods, automation allows products to be produced faster, cheaper, and with fewer defects. Now shift your focus back to accounting – automation processes invoices faster, more cheaply, and with fewer errors. Same effect, different industry.\u00a0 With the help of <\/span>FIVE key technologies<\/b>, data from invoices is read, understood, and processed.\u00a0<\/span><\/p>\n

1. Optical character recognition (OCR)<\/span>\"Hands<\/h3>\n

A common example of <\/span>OCR<\/span><\/a> is biometrics, which are commonly found on most smartphones and laptops. The software \u2018reads\u2019 your fingerprint as uniquely belonging to you and then determines that you can access the information it protects. In the case of invoice scanning software, it \u2018reads\u2019 text line by line, identifying extracted data (or shapes) as letters and numbers, and then decides what to do with that data.\u00a0<\/span><\/p>\n

In the early days of OCR, invoice formats played a major role in how accurate the OCR was, but now, accurate data capture is possible from almost any document type. With OCR, the software will only see shapes, without understanding what it means.<\/span><\/p>\n

Example:\u00a0<\/b><\/p>\n

You get an invoice from a supplier in your e-mail inbox, and OCR goes to work processing the information. With <\/span>Envoice<\/b>, you are assigned a unique inbox address where you can receive invoices from vendors or forward them yourself for processing.\u00a0<\/span><\/p>\n