{"id":27060,"date":"2026-09-17T12:27:11","date_gmt":"2026-09-17T12:27:11","guid":{"rendered":"https:\/\/envoice.eu\/?p=27060"},"modified":"2026-09-21T11:52:50","modified_gmt":"2026-09-21T11:52:50","slug":"freshbooks-vs-xero","status":"publish","type":"post","link":"https:\/\/envoice.eu\/en\/blog\/freshbooks-vs-xero\/","title":{"rendered":"FreshBooks vs Xero: Which one should I use in 2026?"},"content":{"rendered":"<p><i><span style=\"font-weight: 400;\">Produced by our content partners and reviewed by<\/span><\/i><a href=\"https:\/\/envoice.eu\/en\/about-us\/\"> <i><span style=\"font-weight: 400;\">Envoice&#8217;s internal experts<\/span><\/i><\/a><i><span style=\"font-weight: 400;\"> to ensure it reflects real accounting workflows and accurate product usage.<\/span><\/i><\/p>\n<p><span style=\"font-weight: 400;\">As a small business, you probably feel that picking the right accounting software is an important choice that could impact the running of your company. <\/span><i><span style=\"font-weight: 400;\">You&#8217;re not wrong<\/span><\/i><span style=\"font-weight: 400;\">. With so many platforms claiming to be the \u2018<\/span><i><span style=\"font-weight: 400;\">best accounting software &#8216;<\/span><\/i><span style=\"font-weight: 400;\">, trusting one platform with your finances is risky.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, whether you&#8217;re a freelancer, solopreneur, self-employed, or SME, you&#8217;ll know that the right accounting platform is becoming more than a convenience; it&#8217;s a necessity for managing financial data. <\/span><b>We bring you two popular choices: FreshBooks and Xero<\/b><span style=\"font-weight: 400;\">. By helping you gain clarity into the inner workings of these tools, you&#8217;ll feel confident when you make your final decision.\u00a0<\/span><\/p>\n<h2><b>Key takeaways<\/b><\/h2>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Pick FreshBooks if<\/b><span style=\"font-weight: 400;\"> you bill clients for your time. It\u2019s best for freelancers, solopreneurs, and service businesses that need fast invoicing, built-in time tracking, and minimal setup. The main account covers one user, with extra team members at $11\/mo each.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Pick Xero if<\/b><span style=\"font-weight: 400;\"> you have inventory, multiple users, or an accountant. Every plan includes unlimited users, custom bank rules, and deeper reports.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Consider adding Envoice if<\/b><span style=\"font-weight: 400;\"> you choose Xero and need approval workflows or automated expense coding since Xero does not handle either natively.<\/span><\/li>\n<\/ul>\n<h2><b>Quick Overview<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">FreshBooks and Xero are accounting software built to help businesses manage their finances. FreshBooks is better suited for freelancers, solopreneurs, and self-employed professionals, while Xero is equipped for small and medium enterprises (SMEs), accountants, and startups.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Table of Contents<\/span><\/h2>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#FreshBooks-vs-Xero-Feature-comparison\"><span style=\"font-weight: 400;\">FreshBooks vs Xero: Feature comparison<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#Who-are-FreshBooks-and-Xero-for\"><span style=\"font-weight: 400;\">Who are FreshBooks and Xero for?<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#Main-features-FreshBooks-and-Xero\"><span style=\"font-weight: 400;\">Main features: FreshBooks and Xero<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#Conclusion\"><span style=\"font-weight: 400;\">Conclusion<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#faq\"><span style=\"font-weight: 400;\">FAQs: FreshBooks vs Xero<\/span><\/a><\/li>\n<\/ul>\n<h2 id=\"FreshBooks-vs-Xero-Feature-comparison\"><span style=\"font-weight: 400;\">FreshBooks vs Xero: Feature comparison<\/span><\/h2>\n<table style=\"width: 100%; border-collapse: collapse; table-layout: fixed; font-family: Arial,Helvetica,sans-serif; font-size: 14px; line-height: 1.3; border: 1px solid #000;\">\n<tbody>\n<tr>\n<td style=\"border: 1px solid #000; padding: 8px 12px; font-weight: bold;\"><b>Feature<\/b><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px; font-weight: bold;\"><b>FreshBooks<\/b><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px; font-weight: bold;\"><b>Xero<\/b><\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Target market<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Freelancers, solopreneurs, service-based businesses, self-employed<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Self-employed, accountants, small business, nonprofit, startups<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Industry<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Marketing, creatives, construction, consulting, IT, legal, professional services, accountants.<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Construction, retail, manufacturing, IT, healthcare, services-based businesses, hospitality, and agriculture.\u00a0<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Number of users<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Single main user per FreshBooks account<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Unlimited users<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Automated bookkeeping tasks<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Recurring invoices, automatic late-payment reminders, expense categorisation, receipt scanning from the Plus plan.<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Bank rules for auto-reconciliation, automated invoice reminders, bill entry automation from the Standard plan, Smart Document Capture.<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Invoicing capabilities<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Quickly create unlimited customized invoices with payment links, recurring invoices, late-payment reminders, and billable hours.<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Robust invoice customization, bulk invoicing, quote-to-invoice workflow, recurring invoices, payment reminders, and unlimited invoices.\u00a0<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Expense tracking<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Simple expense tracking, receipt uploads, expense categorization and review.\u00a0<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Track expenses, reimburse expenses, and manage expenses on-the-go. Full <\/span><a href=\"https:\/\/envoice.eu\/en\/blog\/expense-management-for-xero\/\"><span style=\"font-weight: 400;\">expenses management for Xero<\/span><\/a><span style=\"font-weight: 400;\"> powered by Envoice.\u00a0<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Sync bank accounts<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Yes<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Yes<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Bank reconciliation<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Basic reconciliation.<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Rule-based bank reconciliation.<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Project tracking and time tracking<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Time and expenses per project.<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Full project lifecycle. Time, profitability, costs, quotes to invoices, and track billable clients.<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Mileage tracking<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Yes<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Yes, primarily through the Xero Me app.\u00a0<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Inventory management<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Limited (not a core function).<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Basic (quantities, cost of goods sold). Inventory Plus as an add-on.<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Online payments\/billing<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Yes, through FreshBooks payments.<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Yes<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Cash flow management<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Basic visibility via dashboard<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Cash flow visibility and future cash flow projections.<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Multi currency support<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Yes, 150+ currencies<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Yes, 160+ currencies, available on the Premium plan only.<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Financial reports<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Basic accounting reports<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Advanced accounting reports<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Mobile Application<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">FreshBooks mobile app<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Xero mobile app<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Accountant access<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Limited, extra costs<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Unlimited users, designed for accountant collaboration<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Upfront with income and expense tracking and reports.\u00a0<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Supported upfront and through access to accountants (paid services).<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Real-time income and expense tracking, with reports available on every plan<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Payroll integration (advanced features)<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Yes, powered by Gusto. FreshBooks payroll $40\/month plus $6\/month for each employee.<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Yes, powered by Gusto.<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">G2 review<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><a href=\"https:\/\/www.g2.com\/products\/freshbooks\/reviews#reviews\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">4.5\/5<\/span><\/a><span style=\"font-weight: 400;\"><br \/>\nPraised for ease of use, invoicing, customer support, and simplicity.<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><a href=\"https:\/\/www.g2.com\/products\/xero\/reviews#reviews\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">4.4\/5<\/span><\/a><span style=\"font-weight: 400;\"><br \/>\nPraised for ease of use, invoice management, and efficiency.<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\" rowspan=\"3\"><span style=\"font-weight: 400;\">Pricing plans<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Lite $23, Plus $43, Premium <\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Starter $29, Standard $50, <\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">$70, Select custom pricing.<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Premium $75. USD per month,<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">USD per month, September 2026.<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">September 2026.<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Discounted rates at sign-up<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Yes, up to 90% off for 3 months<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Yes, 80% off for 3 months)<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Free trial<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">30-day all-feature access<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">One month free<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Support<\/span><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><a href=\"https:\/\/support.freshbooks.com\/hc\/en-us?_gl=1*zwoh23*_gcl_au*MjEwMjM5ODk4OS4xNzE5ODE2OTU3*_ga*MTc4MDg0MTQ4OS4xNjg5NzcyNDcy*_ga_LNDHWTHSMK*MTcyNDY2NDIxOS4zNjYuMS4xNzI0NjY1OTE3LjYwLjAuMA..\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">FreshBooks Help Center<\/span><\/a><\/td>\n<td style=\"border: 1px solid #000; padding: 8px 12px;\"><span style=\"font-weight: 400;\">Xero Central, <\/span><a href=\"https:\/\/www.xero.com\/us\/ai-in-accounting\/jax-vision\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">JAX &#8211; AI Agent<\/span><\/a><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><b>Expert insight: What Xero lacks in automation, it makes up for in its partnership with Envoice<\/b><span style=\"font-weight: 400;\">. Xero covers reconciliation and bill entry well, but approval workflows and mobile expense reporting are not its core feature set. An Envoice integration includes both, along with automated expense coding.<\/span><a href=\"https:\/\/envoice.eu\/en\/product\/\"> <span style=\"font-weight: 400;\">Learn more about Envoice.<\/span><\/a><\/p>\n<h2 id=\"Who-are-FreshBooks-and-Xero-for\"><b>Who are FreshBooks and Xero for?<\/b><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-27064 aligncenter\" src=\"https:\/\/envoice.eu\/wp-content\/uploads\/2026\/02\/Freshbooks-vs-Xero-02.jpg\" alt=\"FreshBooks vs Xero comparison chart showing best accounting software choices by SME type\" width=\"800\" height=\"533\" srcset=\"https:\/\/envoice.eu\/wp-content\/uploads\/2026\/02\/Freshbooks-vs-Xero-02.jpg 800w, https:\/\/envoice.eu\/wp-content\/uploads\/2026\/02\/Freshbooks-vs-Xero-02-300x200.jpg 300w, https:\/\/envoice.eu\/wp-content\/uploads\/2026\/02\/Freshbooks-vs-Xero-02-768x512.jpg 768w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><\/h2>\n<h3><b>1. Freelancers, Solopreneurs, and Self-employed<\/b><\/h3>\n<p><b>Recommendation<\/b><span style=\"font-weight: 400;\">: FreshBooks<\/span><\/p>\n<p><b>Why?<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Fast and professional invoices that can also be sent from the mobile app.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Built-in time tracking increases the accuracy of your billing.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Minimal setup, geared for very small businesses.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Simple business tools that help you with expense management.<\/span><\/li>\n<\/ul>\n<h3><b>2. Service-based SMEs<\/b><\/h3>\n<p><b>Recommendation<\/b><span style=\"font-weight: 400;\">: FreshBooks or Xero<\/span><\/p>\n<p><b>Why?<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Neither software has a steep learning curve, so you&#8217;ll be ready to start quickly and with minimal setup.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Each software will help you track business performance with a customizable dashboard, analytics, and reports.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reduction of manual entry with basic automation features<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Both software provide multiple currencies for easy invoicing and payment.\u00a0<\/span><\/li>\n<\/ul>\n<h3><b>3. Product-based or ecommerce businesses<\/b><\/h3>\n<p><b>Recommendation<\/b><span style=\"font-weight: 400;\">: Xero<\/span><\/p>\n<p><b>Why?<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Comprehensive inventory tracking and product management.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Strong bank reconciliation, with custom rules.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">160+ currencies for easy invoicing and payment.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Integrates with popular ecommerce platforms like Shopify.<\/span><\/li>\n<\/ul>\n<p><b>Want to know how Xero stacks up against QuickBooks Online for SMEs? <\/b><span style=\"font-weight: 400;\">In<\/span><a href=\"https:\/\/envoice.eu\/en\/blog\/quickbooks-online-vs-xero\/\"> <span style=\"font-weight: 400;\">QuickBooks Online vs Xero<\/span><\/a><span style=\"font-weight: 400;\">, we examine whether Xero is competitive against one of the world&#8217;s most popular accounting software. By doing this, the strength of Xero becomes easier to spot.\u00a0<\/span><\/p>\n<h2><b>Which one should you choose?<\/b><\/h2>\n<table style=\"width: 100%; max-width: 100%; border-collapse: collapse; table-layout: fixed; color: #222; word-wrap: break-word; overflow-wrap: break-word;\">\n<thead>\n<tr>\n<th style=\"width: 33.33%; border: 1px solid #888; padding: 8px; text-align: left; font-weight: 400; vertical-align: top; overflow-wrap: anywhere;\">Your business<\/th>\n<th style=\"width: 27%; border: 1px solid #888; padding: 8px; text-align: left; font-weight: 400; vertical-align: top; overflow-wrap: anywhere;\">Recommended<\/th>\n<th style=\"width: 39.67%; border: 1px solid #888; padding: 8px; text-align: left; font-weight: 400; vertical-align: top; overflow-wrap: anywhere;\">Why<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"border: 1px solid #888; padding: 8px; vertical-align: top; overflow-wrap: anywhere;\">Freelancer or solopreneur<\/td>\n<td style=\"border: 1px solid #888; padding: 8px; vertical-align: top; overflow-wrap: anywhere;\">FreshBooks<\/td>\n<td style=\"border: 1px solid #888; padding: 8px; vertical-align: top; overflow-wrap: anywhere;\">Time tracking and invoicing in one place, minimal setup<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #888; padding: 8px; vertical-align: top; overflow-wrap: anywhere;\">Service-based SME, single user<\/td>\n<td style=\"border: 1px solid #888; padding: 8px; vertical-align: top; overflow-wrap: anywhere;\">FreshBooks<\/td>\n<td style=\"border: 1px solid #888; padding: 8px; vertical-align: top; overflow-wrap: anywhere;\">Faster to run day to day, lower cost at entry<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #888; padding: 8px; vertical-align: top; overflow-wrap: anywhere;\">Service-based SME, multiple users<\/td>\n<td style=\"border: 1px solid #888; padding: 8px; vertical-align: top; overflow-wrap: anywhere;\">Xero<\/td>\n<td style=\"border: 1px solid #888; padding: 8px; vertical-align: top; overflow-wrap: anywhere;\">Unlimited users included, no per-seat cost<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #888; padding: 8px; vertical-align: top; overflow-wrap: anywhere;\">Product or ecommerce business<\/td>\n<td style=\"border: 1px solid #888; padding: 8px; vertical-align: top; overflow-wrap: anywhere;\">Xero<\/td>\n<td style=\"border: 1px solid #888; padding: 8px; vertical-align: top; overflow-wrap: anywhere;\">Built for accountant collaboration, unlimited access<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #888; padding: 8px; vertical-align: top; overflow-wrap: anywhere;\">Business with an external accountant<\/td>\n<td style=\"border: 1px solid #888; padding: 8px; vertical-align: top; overflow-wrap: anywhere;\">Xero<\/td>\n<td style=\"border: 1px solid #888; padding: 8px; vertical-align: top; overflow-wrap: anywhere;\">Built for accountant collaboration, unlimited access<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #888; padding: 8px; vertical-align: top; overflow-wrap: anywhere;\">High volume of supplier bills<\/td>\n<td style=\"border: 1px solid #888; padding: 8px; vertical-align: top; overflow-wrap: anywhere;\">Xero + Envoice<\/td>\n<td style=\"border: 1px solid #888; padding: 8px; vertical-align: top; overflow-wrap: anywhere;\">Bill automation plus approval workflows<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #888; padding: 8px; vertical-align: top; overflow-wrap: anywhere;\">Multi-currency invoicing<\/td>\n<td style=\"border: 1px solid #888; padding: 8px; vertical-align: top; overflow-wrap: anywhere;\">Xero Premium<\/td>\n<td style=\"border: 1px solid #888; padding: 8px; vertical-align: top; overflow-wrap: anywhere;\">Multi-currency on the top tier only<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2 id=\"Main-features-FreshBooks-and-Xero\"><b>Main features: FreshBooks and Xero<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Comparing FreshBooks and Xero accurately comes down to <\/span><b><i>what<\/i><\/b><span style=\"font-weight: 400;\"> they do for your business on a day-to-day basis. While both of these tools can manage your bookkeeping function, inventory, expense management, and other core processes, they are not equal in <\/span><b><i>how<\/i><\/b><span style=\"font-weight: 400;\"> they help you manage these functions.<\/span><\/p>\n<h3><b>FreshBooks: Built to get paid<\/b><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-27065 aligncenter\" src=\"https:\/\/envoice.eu\/wp-content\/uploads\/2026\/02\/Freshbooks-vs-Xero-04.jpg\" alt=\"FreshBooks vs Xero dashboard comparison shown during a business finance team meeting.\" width=\"800\" height=\"533\" srcset=\"https:\/\/envoice.eu\/wp-content\/uploads\/2026\/02\/Freshbooks-vs-Xero-04.jpg 800w, https:\/\/envoice.eu\/wp-content\/uploads\/2026\/02\/Freshbooks-vs-Xero-04-300x200.jpg 300w, https:\/\/envoice.eu\/wp-content\/uploads\/2026\/02\/Freshbooks-vs-Xero-04-768x512.jpg 768w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><\/h3>\n<p><span style=\"font-weight: 400;\">The core idea around FreshBooks is to get small businesses paid quickly, which is crucial for cash flow and ongoing business activities. Even as a one-man (or woman) show, if you can bill quickly and accurately, get paid faster with payment links (for multiple currencies), and reduce administrative burdens, you have the essentials covered. When time tracking, invoicing, and expense management need to be tightly connected, you need a platform focused on making this happen.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Traditionally, small businesses have lagged behind their larger counterparts in the depth of financial oversight they have, but FreshBooks eliminates this barrier, <\/span><b>allowing small businesses to compete at any level and do it anywhere they want.\u00a0<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Tax and audit compliance become easier with FreshBooks, and you begin to look more like a professional enterprise every day, rather than a small business relying on spreadsheets. To do this, FreshBooks concentrates on executing these main features with precision:<\/span><\/p>\n<table style=\"width: 100%; border-collapse: collapse; table-layout: fixed; font-family: Arial,Helvetica,sans-serif; font-size: 14px; line-height: 1.3; border: 1px solid #000;\">\n<tbody style=\"border: 1px solid black;\">\n<tr>\n<td style=\"padding: 10px 12px; border-bottom: 1px solid #000; border-right: 1px solid black;\"><span style=\"font-weight: 400;\">Invoicing<\/span><\/td>\n<td style=\"padding: 10px 12px; border-bottom: 1px solid #000; border-right: 1px solid black;\"><span style=\"font-weight: 400;\">Emphasis on invoice simplicity, payment links, recurring invoices, automatic payment reminders, and clear visibility into invoice status (all visible online and with the mobile app)<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 10px 12px; border-bottom: 1px solid #000; border-right: 1px solid black;\"><span style=\"font-weight: 400;\">Expense tracking and cost visibility<\/span><\/td>\n<td style=\"padding: 10px 12px; border-bottom: 1px solid #000; border-right: 1px solid black;\"><span style=\"font-weight: 400;\">Clear insight for owner-manager operations into where the money is going daily. Minimal data entry delivers faster financial data, and therefore fewer decisions are required to manage cash flow.<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 10px 12px; border-bottom: 1px solid #000; border-right: 1px solid black;\"><span style=\"font-weight: 400;\">Time tracking and project management<\/span><\/td>\n<td style=\"padding: 10px 12px; border-bottom: 1px solid #000; border-right: 1px solid black;\"><span style=\"font-weight: 400;\">Bill accurately sees where revenue leakage is. Know exactly what work is profitable with visibility into project billable and non-billable hours.<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 10px 12px; border-bottom: 1px solid #000; border-right: 1px solid black;\"><span style=\"font-weight: 400;\">Financial reporting<\/span><\/td>\n<td style=\"padding: 10px 12px; border-bottom: 1px solid #000; border-right: 1px solid black;\"><span style=\"font-weight: 400;\">Simplified, yet insightful business reports to make informed decisions. The system handles tax preparation and accurately allocates deductions. Financial statements are easily retrieved.<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><strong>FreshBooks pros and cons<\/strong><\/p>\n<ul>\n<li><strong>Pros<\/strong>: Fast invoice creation and payment links. Built-in time tracking tied to billing. Short learning curve. Good mobile app. 4.5\/5 on G2.<\/li>\n<li><strong>Cons<\/strong>: One user on the main account; extra members at $11\/mo. Client limits on lower plans: 5 on Lite and 50 on Plus. Inventory is not a core function. Reporting is basic next to Xero.<\/li>\n<\/ul>\n<h3>Xero: Built for long-term oversight<img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-27066 aligncenter\" src=\"https:\/\/envoice.eu\/wp-content\/uploads\/2026\/02\/Freshbooks-vs-Xero-03.jpg\" alt=\"FreshBooks vs Xero accounting dashboards compared on laptop and mobile by a small business owner\" width=\"800\" height=\"533\" srcset=\"https:\/\/envoice.eu\/wp-content\/uploads\/2026\/02\/Freshbooks-vs-Xero-03.jpg 800w, https:\/\/envoice.eu\/wp-content\/uploads\/2026\/02\/Freshbooks-vs-Xero-03-300x200.jpg 300w, https:\/\/envoice.eu\/wp-content\/uploads\/2026\/02\/Freshbooks-vs-Xero-03-768x512.jpg 768w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><\/h3>\n<p><span style=\"font-weight: 400;\">The Xero platform has a more sophisticated approach to financial management that is geared towards long-term financial planning, as it integrates all the core business processes in one place. It concentrates heavily on invoice customization, payments, bills, tracking projects and analytics.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With Xero, the number of transactions is higher and likely more complex, so it calls for better automation, such as custom rules, automatic bank reconciliation, and expense categorization. The desire for complex data analysis also increases with business complexity, and Xero provides this through customizable accounting reports. Where Xero loses traction on approval workflows and employee reimbursements,<\/span><a href=\"http:\/\/envoice.eu\/\"> <span style=\"font-weight: 400;\">Envoice integration<\/span><\/a><span style=\"font-weight: 400;\"> quickly picks up the slack and provides automated approval workflows and employee reimbursements.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Xero helps you understand where money is coming from, where it&#8217;s going, how long it&#8217;s taking to arrive, and what business processes are consuming your hard-earned income. To deliver these insights, it concentrates its design power on the following features:<\/span><\/p>\n<table style=\"width: 100%; border-collapse: collapse; table-layout: fixed; font-family: Arial,Helvetica,sans-serif; font-size: 14px; line-height: 1.3; border: 1px solid #000;\">\n<tbody>\n<tr>\n<td style=\"padding: 10px 12px; border-bottom: 1px solid #000; border-right: 1px solid black;\"><span style=\"font-weight: 400;\">Invoice customisation and management<\/span><\/td>\n<td style=\"padding: 10px 12px; border-bottom: 1px solid #000; border-right: 1px solid black;\"><span style=\"font-weight: 400;\">Invoices are highly customizable for different industries and regulations. Multi-currency billing provides easy and quick invoice generation. <\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 10px 12px; border-bottom: 1px solid #000; border-right: 1px solid black;\"><span style=\"font-weight: 400;\">Costing and expense management<\/span><\/td>\n<td style=\"padding: 10px 12px; border-bottom: 1px solid #000; border-right: 1px solid black;\"><span style=\"font-weight: 400;\">Automated capture and categorization of expenses. Strong and accurate reconciliation with custom rules. Better compliance trail for auditors. <\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 10px 12px; border-bottom: 1px solid #000; border-right: 1px solid black;\"><span style=\"font-weight: 400;\">Project management<\/span><\/td>\n<td style=\"padding: 10px 12px; border-bottom: 1px solid #000; border-right: 1px solid black;\"><span style=\"font-weight: 400;\">Full-time tracking and project lifecycle management. Quotes to invoices with one click. Job costing and profitability dashboards for reliable costing information. <\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 10px 12px; border-bottom: 1px solid #000; border-right: 1px solid black;\"><span style=\"font-weight: 400;\">Financial reporting<\/span><\/td>\n<td style=\"padding: 10px 12px; border-bottom: 1px solid #000; border-right: 1px solid black;\"><span style=\"font-weight: 400;\">Advanced reporting capabilities, cash flow forecasting, and multi-currency, multi-entity reports. Long-term data-driven decision-making. <\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><span style=\"font-weight: 400;\">For SMEs already thinking beyond basic accounting and comparing Xero with more traditional accounting platforms, it&#8217;s worth checking where Xero fits into the landscape. In this<\/span><a href=\"https:\/\/envoice.eu\/en\/blog\/xero-vs-sage\/\"> <span style=\"font-weight: 400;\">Xero vs Sage<\/span><\/a><span style=\"font-weight: 400;\"> comparison, we compare key features to position Xero as a viable alternative to more complicated platforms.\u00a0<\/span><\/p>\n<p><b>Xero pros and cons<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Pros:<\/b><span style=\"font-weight: 400;\"> Unlimited users on every plan. Rule-based bank reconciliation. Cash flow forecasting, 30 to 180 days by tier. Full project lifecycle and job costing. Built for accountant collaboration, with 250,000+ accountants signed up.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Cons<\/b><span style=\"font-weight: 400;\">: Starter caps at 20 invoices and 5 bills per month. Multi-currency is Premium-only. No native approval workflows or employee expense reimbursement. Steeper setup than FreshBooks for a single user.<\/span><\/li>\n<\/ul>\n<h2><b>Pricing compared<\/b><\/h2>\n<table style=\"width: 100%; max-width: 100%; border-collapse: collapse; table-layout: fixed; font-size: 16px; font-family: Arial, sans-serif; color: #222; word-wrap: break-word; overflow-wrap: anywhere;\">\n<thead>\n<tr>\n<th style=\"width: 33.33%; border: 1px solid #888; padding: 8px; text-align: left; font-weight: 400; vertical-align: top; overflow-wrap: anywhere;\">Plan<\/th>\n<th style=\"width: 33.33%; border: 1px solid #888; padding: 8px; text-align: left; font-weight: 400; vertical-align: top; overflow-wrap: anywhere;\">Price (USD\/mo)<\/th>\n<th style=\"width: 33.34%; border: 1px solid #888; padding: 8px; text-align: left; font-weight: 400; vertical-align: top; overflow-wrap: anywhere;\">Key limits<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"border: 1px solid #888; padding: 8px; vertical-align: top; overflow-wrap: anywhere;\">FreshBooks Lite<\/td>\n<td style=\"border: 1px solid #888; padding: 8px; vertical-align: top; overflow-wrap: anywhere;\">$23<\/td>\n<td style=\"border: 1px solid #888; padding: 8px; vertical-align: top; overflow-wrap: anywhere;\">5 billable clients<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #888; padding: 8px; vertical-align: top; overflow-wrap: anywhere;\">FreshBooks Plus<\/td>\n<td style=\"border: 1px solid #888; padding: 8px; vertical-align: top; overflow-wrap: anywhere;\">$43<\/td>\n<td style=\"border: 1px solid #888; padding: 8px; vertical-align: top; overflow-wrap: anywhere;\">50 billable clients, receipt scanning<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #888; padding: 8px; vertical-align: top; overflow-wrap: anywhere;\">FreshBooks Premium<\/td>\n<td style=\"border: 1px solid #888; padding: 8px; vertical-align: top; overflow-wrap: anywhere;\">$70<\/td>\n<td style=\"border: 1px solid #888; padding: 8px; vertical-align: top; overflow-wrap: anywhere;\">Unlimited clients, project profitability<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #888; padding: 8px; vertical-align: top; overflow-wrap: anywhere;\">FreshBooks Select<\/td>\n<td style=\"border: 1px solid #888; padding: 8px; vertical-align: top; overflow-wrap: anywhere;\">Custom<\/td>\n<td style=\"border: 1px solid #888; padding: 8px; vertical-align: top; overflow-wrap: anywhere;\">Unlimited clients, 2 team members included, dedicated phone support<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #888; padding: 8px; vertical-align: top; overflow-wrap: anywhere;\">Xero Starter<\/td>\n<td style=\"border: 1px solid #888; padding: 8px; vertical-align: top; overflow-wrap: anywhere;\">$29<\/td>\n<td style=\"border: 1px solid #888; padding: 8px; vertical-align: top; overflow-wrap: anywhere;\">20 invoices, 5 bills, 30-day cash flow forecast<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #888; padding: 8px; vertical-align: top; overflow-wrap: anywhere;\">Xero Standard<\/td>\n<td style=\"border: 1px solid #888; padding: 8px; vertical-align: top; overflow-wrap: anywhere;\">$50<\/td>\n<td style=\"border: 1px solid #888; padding: 8px; vertical-align: top; overflow-wrap: anywhere;\">Unlimited invoices and bills, 60-day forecast<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #888; padding: 8px; vertical-align: top; overflow-wrap: anywhere;\">Xero Premium<\/td>\n<td style=\"border: 1px solid #888; padding: 8px; vertical-align: top; overflow-wrap: anywhere;\">$75<\/td>\n<td style=\"border: 1px solid #888; padding: 8px; vertical-align: top; overflow-wrap: anywhere;\">Multi-currency, 180-day forecast, industry benchmarking<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2><b>Switching from one to the other<\/b><\/h2>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Export your chart of accounts, customer and supplier lists, and outstanding invoices from your current platform.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Pick a changeover date, ideally the start of a financial period, and pull a trial balance as at that date.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Import opening balances rather than full transaction history. Most businesses only need 12 to 24 months.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reconnect bank feeds and rebuild reconciliation rules, since these do not transfer between platforms.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Re-enter recurring invoices and payment reminders manually.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reconnect integrations, including payment processors, payroll and any approval or expense tools.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Run both systems in parallel for one full month and compare closing balances before switching off the old one.<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">FreshBooks Select includes data import via Easy Switch. Xero users moving from another platform typically work with an accountant or a migration partner.<\/span><\/p>\n<h2 id=\"Conclusion\"><b>Conclusion<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">In this FreshBooks and Xero comparison article, we looked deeply into the core business models of these SME-focused accounting platforms. By comparing features and zooming in on how they serve different SME types, we made the case that FreshBooks is suitable for self-employed individuals, freelancers, and small businesses. Xero, on the other hand, is suitable for product-based SMEs, service-based SMEs, and accountants. This is mainly due to its expanded automation and project management capabilities.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Both these platforms are excellent choices, but if you&#8217;ve decided on Xero but are concerned with the automation level, remember you can enhance these capabilities with an<\/span><a href=\"https:\/\/envoice.eu\/en\/features\/automation\/\"> <span style=\"font-weight: 400;\">Envoice integration<\/span><\/a><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<p><i><span style=\"font-weight: 400;\">FreshBooks and Xero<\/span><\/i><span style=\"font-weight: 400;\"> combined serve around 34.6 million users globally, and have been around for over 18 years, making them a stable and well-tested choice for SMEs of every type.\u00a0<\/span><\/p>\n<h2 id=\"faq\"><b>FAQs: FreshBooks vs Xero<\/b><\/h2>\n<h3><b>1. What are the downsides of FreshBooks?<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">FreshBooks focuses on freelancers, solopreneurs, self-employed, and small service businesses. This makes it unsuitable for medium\u2013to large\u2013sized companies. It supports a limited number of users and lacks the advanced features of other popular accounting software. FreshBooks costs more than similar platforms. In reviews, this is often listed as a top con of FreshBooks.\u00a0<\/span><\/p>\n<h3><b>2. Why do accountants prefer Xero?<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Accountants prefer Xero because it offers many of the features they need for their business. They have an accountant partner program and provide a one-stop platform for practice management. To date, over 250 000 accountants are signed up for Xero services, allowing better collaboration across the accounting industry. Xero also provides training and resources to help accountants grow their businesses.<\/span><\/p>\n<h3><b>3. Which is best for inventory-heavy businesses?<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Xero. It tracks quantities and cost of goods sold natively, with Inventory Plus as a paid add-on. FreshBooks treats inventory as a peripheral function.<\/span><\/p>\n<h3><b>4. Does either integrate with Shopify?<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Xero does, along with most major ecommerce platforms, which is why it suits product-based businesses. FreshBooks has fewer ecommerce integrations and is built around service billing.<\/span><\/p>\n<h3><b>5. How hard is it to migrate between them?<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Plan for a month of overlap. Opening balances, contacts and outstanding invoices transfer reasonably well. Bank rules, recurring invoices and integrations have to be rebuilt by hand. FreshBooks Select includes Easy Switch for data import.<\/span><\/p>\n<h3><b>6. Can multiple people use the same account?<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Xero includes unlimited users on every plan. FreshBooks charges $11\/mo per additional team member, with two included on Select.<\/span><\/p>\n<h3><b>7. Which is cheaper overall?<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">FreshBooks Lite at $23 is the cheapest entry point, but the gap closes once you add team members. A three-user business pays $23 plus $22 on FreshBooks Lite versus $29 flat on Xero Starter.<\/span><\/p>\n<h3><b>8. Do I still need an automation tool with either?<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Both handle reconciliation and invoicing. Neither has native approval workflows or employee expense reimbursement, which is where an integration like Envoice fits, particularly for businesses processing a high volume of supplier bills.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Produced by our content partners and reviewed by Envoice&#8217;s internal experts to ensure it reflects real accounting workflows and accurate product usage. As a small business, you probably feel that picking the right accounting software is an important choice that could impact the running of your company. You&#8217;re not wrong. With so many platforms claiming [&hellip;]<\/p>\n","protected":false},"author":7,"featured_media":27070,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_lmt_disableupdate":"no","_lmt_disable":"","footnotes":""},"categories":[138,139],"tags":[],"class_list":["post-27060","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-accounting-software","category-xero"],"acf":[],"modified_by":"Gert Kulla","_links":{"self":[{"href":"https:\/\/envoice.eu\/en\/wp-json\/wp\/v2\/posts\/27060","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/envoice.eu\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/envoice.eu\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/envoice.eu\/en\/wp-json\/wp\/v2\/users\/7"}],"replies":[{"embeddable":true,"href":"https:\/\/envoice.eu\/en\/wp-json\/wp\/v2\/comments?post=27060"}],"version-history":[{"count":18,"href":"https:\/\/envoice.eu\/en\/wp-json\/wp\/v2\/posts\/27060\/revisions"}],"predecessor-version":[{"id":27581,"href":"https:\/\/envoice.eu\/en\/wp-json\/wp\/v2\/posts\/27060\/revisions\/27581"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/envoice.eu\/en\/wp-json\/wp\/v2\/media\/27070"}],"wp:attachment":[{"href":"https:\/\/envoice.eu\/en\/wp-json\/wp\/v2\/media?parent=27060"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/envoice.eu\/en\/wp-json\/wp\/v2\/categories?post=27060"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/envoice.eu\/en\/wp-json\/wp\/v2\/tags?post=27060"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}