Accountant Not Responding? – What to Do About It
Like most small business owners, you probably don’t have the time or resources to hire a full-time accountant. This leaves you relying on outside help to manage your finances – and when that help isn’t responsive, it can cause problems for your business. (1) Even your in-house accountant can fail to communicate effectively when you need them to.
So, what do you do if your accountant isn’t responding to your emails or phone calls? This can be a frustrating situation, especially in the tax season, but don’t worry – we have some tips for getting the help you need.
How vital are accountants to businesses?
As a business owner, an accountant is someone you rely on to give you critical financial information. This includes advice on tax returns, bookkeeping, forecasting and other financial issues.
Without an accountant, it would be tough for most businesses to stay afloat. After all, how many people know how to file a tax liability claim? That’s why it’s essential to have a good relationship with your accountant or tax preparer and understand what to do if that relationship goes sour.
Most, if not all, businesses rely on some form of accounting to maintain financial stability and growth. There are many different ways to outsource this crucial function in today’s business world. You can hire an independent contractor, sign up for an online service, or even use financial software that automates much work.
If your main issue is getting your accountant to process your accounting documentation and it’s causing frustration – we have an immediate solution. Add our automation tool to your existing software and let us do the work you hate – or your accountant hates! Our system can process documents directly from your email system and extract data to upload into your accounting software. Simple. Effective. Fast. No more frustration.
What should you do if your accountant isn’t responding?
Here are some great tips on what you can do if your accountant isn’t responding to your calls or emails:
Try reaching out through another channel
If you’ve been emailing your tax accountant and they’re not responding, try to give them a call instead. Or, if you’ve been trying to reach them by phone, send them a text or an email. Sometimes, all it takes is to reach out through a different channel to get their attention.
Utilize social media
If you can’t seem to get in touch with your accountant, try reaching out on social media. Post a question on Twitter or Facebook, or send them a direct message. Many businesses are now using social media to quickly respond to customer questions and concerns, so your accountant may be doing the same.
Any competent certified public accountant wants a positive online image, so they will likely respond to you if they see you’re trying to reach out.
Get in touch with their office
If you still can’t get in touch with your accountant or tax return preparer, try contacting their office directly. Ask to speak to someone else in the firm or see if you can schedule an appointment. Many accounting firms have multiple staff members who can help you with your questions – so don’t be afraid to ask for help.
Demand a refund
The most frustrating thing about not getting in touch with your accountant is that you’re likely paying them for their services. If you’ve been trying to reach out for weeks or even months, it may be time to demand a refund.
This is the last resort, but if your accountant isn’t responding and you’re not getting the help you need, you shouldn’t have to pay for their services. Be polite but firm in your request, and explain that you’ve been trying to reach out without success.
Before you ditch your accountant, consider improving your communication platform with Envoice. Not only can our tool fully integrate with popular accounting software and automate manual tasks, but it also acts as a unified communication platform between you and your accountant. Since it tracks all activity and also allows you to approve workflows automatically, you’ll be able to check what tasks have been completed and the progress of invoices and payments for yourself.
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The last resort – look for a new accountant
If your attempts to contact your accountant are unsuccessful, it may be time to look for a new, more competent accountant.
The Internal Revenue Service allows any business owner to change their certified public accountant if they are not responding in a timely manner. It’s essential that your company file its tax returns before the tax deadline, and if your accountant is preventing you from doing so, hire another professional to do your taxes.
File an official complaint
Generally, you should only file a complaint if you feel like you’ve been wronged somehow. If your accountant is not responding to you and causing problems for your business, especially with your tax return, you may want to file an official complaint.
You can file a complaint with accounting bodies like Chartered Accountants Australia and New Zealand, The American Institute of Certified Public Accountants (AICPA), or The Financial Reporting Council (FRC) in the UK. These organizations can investigate your complaint and take action against the accountant if necessary.
How to avoid rude and unprofessional accountants
Do your homework
When you’re looking for an accountant, take your time to find one that you feel comfortable with. Ask for referrals from friends or business associates, and read online reviews before deciding.
If an accountant has a history of disappearing or neglecting clients, they’ll most likely do it to you too.
Don’t wait until the last minute
One of the best ways to avoid problems with your accountant is to communicate with them regularly. If you wait until the last minute to ask questions or request information, they may not be able to get back to you on time.
Try to give them as much notice as possible and keep them updated on any changes in your business or financial situation.
Be clear about what you need
When communicating with your accountant, be clear about what you need from them. If you’re unsure what kind of help you need, ask them for advice.
They should be able to offer guidance and help you figure out the best way to move forward.
Keep records of your communication
If you’re having trouble getting in touch with your accountant, keep records of your attempts to reach out. This can include emails, phone calls, and any other forms of communication you’ve tried.
This will give you a record of your attempts to communicate if you need to take further action.
Check in with your accountant regularly
Even if everything is going smoothly, it’s good to check in with your accountant regularly. This will help you stay on top of your finances and catch any problems early.
Schedule a meeting or call every few months to go over your financial reports.
Turn to technology
The main reason clients and accountants battle to work well together is a lack of regular communication and feedback. Accountants get incredibly busy as tax filing deadlines approach and year-end tasks pile on their desks, and generally avoid taking calls about everyday tasks during this time.
If you find this frustrating and wonder if there’s a better way – the answer is YES!
Take charge of your own data and track the progress of your accounting work through a unified automation and communication tool like Envoice. Often it’s not that the accountant has done the work, it’s that they’re not able to speak to all their clients at once. So avoid this irritation and sign up for a better way.
Register to integrate Envoice with your accounting software now. It only takes 3 easy steps and for as little as $11 a month, you and your accountant can avoid a lot of stress.
Want to know more about this topic, then keep reading.
How Digital Tools are Helping Accountants Work Faster
With a digital tool like Envoice, both you and your accountant will no longer need to waste precious time on data entry, and you’ll have more time to focus on your business.
This can be a huge help if you’re disorganized or tend to lose track of your paperwork. Envoice can also help you manage and pay your bills, saving you time and effort.
Envoice is just one example of the many digital tools available to help you manage your finances and communicate with your accountant. When choosing the right tool for you, there’s no one-size-fits-all solution. But you can get started by exploring the options and finding the one that best suits your needs.
The most significant advantage of this digital tool is its time-saving features. Your accountant does not have to spend a lot of time going through thousands of documents. They will have all the information they need at their fingertips.
Above all, Envoice can help small business owners have a better overview of their finances and accounting so that you won’t depend on your accountant as much.
By taking advantage of technology, you can make it easier to stay in touch with your accountant and get the help you need – even if they’re not responding.
Does your current accountant give you the run-around? It’s time to take matters into your own hands and find a new accountant that will be responsive to your needs. Time is such a precious commodity these days, you shouldn’t have to waste it chasing after someone who’s supposed to be helping you.
Additionally, plenty of digital tools are available to make it easier to manage your finances and communicate smoothly with your accountant.
Keep these tips in mind the next time you’re struggling to get in touch, and you’ll be sure to get the help you need in no time. And if all else fails, don’t forget that you can always file a complaint with the relevant accounting boards.
At Envoice we believe in excellent customer-accountant relations. We’ve seen firsthand how our unified automation and communication platform can improve business relationships. We’re rooting for accountants to provide top-class customer service to all their clients and we’re here to help. Sign up for a free trial today!
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