Best Accounting Data Entry Software of 2024

Data entry accounting software has become indispensable.

These advanced solutions use cutting-edge technology like optical character recognition (OCR) and artificial intelligence (AI) to automate the extraction, processing, and integration of financial data from various sources, ensuring accuracy and saving valuable time.

Whether you’re a small business owner looking to reduce bookkeeping hours or a large enterprise aiming to optimize your financial workflows, choosing the right software can significantly impact your efficiency and bottom line.

In this article, we will explore the top 5 automated accounting data entry software solutions, examining their features, advantages, and pricing to help you make an informed decision and find the perfect fit for your business needs.

#1 Envoice

Discover Envoice, the intelligent solution for automating your accounting data entry. Say goodbye to tedious manual entry and hello to efficiency and accuracy.

Key Features We Love

Invoice Scanning and Data Extraction: Envoice uses advanced OCR (Optical Character Recognition) technology to scan and extract data from invoices, receipts, and other financial documents. This eliminates the need for manual data entry and reduces errors.

Automated Workflow: The software supports automated workflows, allowing for seamless approval processes, categorization, and integration with accounting systems like QuickBooks, Xero, and Sage.

Multi-Format Support: Envoice can handle various document formats, including PDFs, images, and scanned documents. It also supports email-based documents.

Integration: Envoice integrates with popular ERP and accounting systems, including Microsoft Dynamics 365, Wise, Xero, and QuickBooks.

Users: With Envoice, you can get your whole team on board with unlimited users on every plan.

Envoice – Pricing

Choosing the best plan lets your data entry software work for you instead of the other way around. Envoice offers two simple options for you and your team:

Essential: $7 per month includes 30 free documents + $0.15 for each subsequent document. Includes SmartExtract Digitization, Expense reports & Automation

Business: $14 per month includes 30 free documents + $0.15 for each subsequent document. Includes SmartExtract Digitization, Expense reports, Automation, Attachment ring & Posting Requests.

Optional top-ups are also available based on your specific business demands, so you only pay for what you need:

ExactExtract: 0.20$ per document
Line item extraction: 0.02$ per line item
Preparation of sales invoice: 0.15$ per document

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Envoice also offers a free 14-day trial, no credit card needed.

Claim To Fame

Smart Record: Envoice’s SmartRecord feature streamlines your invoicing process by automatically filling in essential accounting fields like Account, TAX code, and Tracking Categories. It learns from your previous entries and applies these settings to new invoices from the same supplier.

This automation reduces manual data entry, saves time, and ensures consistency. Once confident in the pattern, SmartRecord can even automate the publishing of invoices, allowing you to focus on more critical tasks. You can manage and customize SmartRecord settings using the supplier contact details.

Pros To Consider

High Accuracy: The OCR technology ensures precise data extraction, reducing errors and improving data reliability. For even greater peace of mind, their Exact Extract service guarantees 99.9% accuracy.
Efficiency: Automation significantly reduces manual entry tasks, allowing businesses to focus on strategic activities.
Scalability: Suitable for businesses of all sizes, capable of handling varying volumes of documents.

#2 Xero

Xero is a versatile accounting software designed to help small businesses automate their data entry processes, whether from digital forms or paper documents. Utilizing Hubdoc, Xero automatically populates data entry fields, such as supplier names, amounts, invoice numbers, and due dates, significantly reducing manual input.

Main Features

User-Friendly Interface: Easily extract and sync data using Hubdoc.

Data Storage: Store collected data online to easily search and retrieve bills and receipts.

Comprehensive Tools: Includes invoicing, expense management, bank reconciliation, and inventory management.

Project Tracking: Manage the financial aspects of individual projects, track time and costs, and generate invoices.

Pricing

Xero offers a 30-day free trial and several pricing plans:

Early Plan: $15 per month, ideal for new businesses.
Growing Plan: $42 per month, suitable for small businesses.
Established Plan: $78 per month for more complex business needs​

Pros to consider

Efficient Data Entry: Automatic data entry saves time and reduces errors.
Document Management: Easily scan and manage invoices and receipts.
Scalable Plans: Flexible pricing plans accommodate business growth without restricting the number of users

Cons to consider

Entry-Level Plan Limitations: The Early plan restricts users to sending up to 20 invoices and scheduling only 5 bill payments per month. This can be quite limiting for even small businesses, forcing them to upgrade to more expensive plans for more flexibility.​
One Organization per Account: Xero limits each subscription to one organization. This means that if you manage accounting for multiple businesses, you need separate subscriptions for each, which can be a significant drawback for business owners and bookkeepers working with multiple clients

#3 AutoEntry by Sage

AutoEntry by Sage Accounting is a data entry software that helps you automate manual processes and reduces data entry tasks. It eliminates paperwork and other physical data sets and transforms them into actionable data for your accounting business system.

Main Features

Data Extraction: AutoEntry captures and extracts data from scanned and digital documents, including invoices, receipts, bank statements, and more. It can handle multiple formats such as PDFs, images, and emails.

Integration: Integrates seamlessly with various accounting solutions, including Sage, QuickBooks, and Xero. Automatically publishes captured data into the connected accounting software, streamlining bookkeeping processes.

Mobile App: Includes a mobile app that lets users capture and upload documents on the go. Users can take photos of receipts and invoices with their smartphones, and AutoEntry will process the data.

Pricing

AutoEntry has six pricing options depending on the monthly number of credits needed. Credits are the ‘currency’ used to avail any of AutoEntry’s processing services for standard, line item, and page data extractions.

Bronze: $12 per month for 50 credits
Silver: $21 per month for 100 credits
Gold: $39 per month for 200 credits
Platinum: $91 per month for 500 credits
Diamond: $255 per month for 1500 credits
Sapphire: $400 per month for 2500 credits

Pros to consider

User-Friendly Interface: Users find AutoEntry easy to set up and use, with a straightforward interface that requires minimal training​.
Flexible Pricing: The pricing structure is flexible, allowing users to pay based on usage, which is particularly beneficial for businesses with seasonal fluctuations in activity​

Cons to consider

Limited Phone Support: AutoEntry does not offer direct phone support, which can be a significant drawback for users who prefer real-time assistance. Support is primarily available through email and online chat​.

#4 Docsumo

Docsumo helps automate your data by extracting accounting records like invoices, bank and credit card statements. It lets you capture, verify, and validate digital forms in different supported formats that meet your business needs.

Main Features

Intelligent Data Capture and Extraction: Docsumo uses advanced OCR technology to accurately capture and extract data from various document types such as invoices, receipts, and bank statements. This feature ensures high accuracy and efficiency in processing large volumes of documents, minimizing manual data entry efforts.

Customizable AI and Automation: The platform offers customizable AI that can be tailored to specific use cases, allowing businesses to tweak analytics and validation engines to suit their needs. This flexibility enhances the automation process, making it suitable for a wide range of document processing requirements.

Pricing

Docsumo offers a 14-day free trial. Afterward, you can opt for one of their three paid plans:

Growth: $500+ per month for start-ups and small companies, 3 users.
Business: For businesses that need specific data capture with 10 users allowed. It has additional APIs for bank statements, tax returns, and insurance certificates.
Enterprise: For large businesses that need multiple data capture and customized workflows. It has APIs for all financial statements and full access to machine-learning abilities for auto-classification, invoice coding, and review screens for verification.

Both Business and Enterprise plans need to contact sales for custom pricing details.

Pros to consider

Excellent Customer Support: Docsumo is known for its prompt and helpful customer support, which includes onboarding assistance and continuous support to ensure smooth operation​

Cons to consider

Price: Compared to others on the list, Docsumo comes with a hefty pricetag which might not make it ideal for small businesses that don’t need a wide range of accounting features.
Categorization: Document categorization is only available on a custom plan.

#5 Dext prepare

Dext Prepare is a powerful tool designed to streamline the data collection and expense management process for businesses and accounting firms. It offers a range of features aimed at reducing the time spent on manual data entry and increasing the accuracy of financial data.

Main Features

Automated Data Extraction: Dext Prepare uses advanced OCR technology to capture and extract data from various documents such as receipts, invoices, and bank statements with 99% accuracy.

Mobile and Email Integration: Users can upload documents via a mobile app, email, or by establishing auto-invoice fetch connections. This flexibility allows for on-the-go data capture and ensures that all financial documents are processed efficiently.

Comprehensive Integration: Dext Prepare integrates seamlessly with major accounting software including QuickBooks, Xero, and over 11,500 banks and institutions.

Pricing

Dext Essentials: $229.99/monthly for 10 clients, with a set of pre-accounting automation tools.
Dext Advanced: $247.23/monthly for 10 clients, with a set of pre-accounting automation tools and advanced expense reports.
Pros to consider
User-Friendly Interface: The platform’s interface is intuitive and easy to navigate, making it accessible even for users who are not tech-savvy
Expense Management: Provides robust features for managing expenses, including categorizing receipts and invoices, tracking expenditures, and integrating seamlessly with accounting systems​.
Cons to consider
Price: While Dext Prepare offers robust features, it is considered on the pricier side compared to other similar tools, which may be a consideration for smaller businesses​.

Choosing the best data entry software for you

Automated accounting data entry software has revolutionized the way businesses manage their finances. By using advanced technologies like OCR and AI, these tools significantly reduce the time and effort required for manual data entry, allowing you to focus on what truly matters—growing your business.

An automated data entry process is not just about keeping up with technology; it’s about future-proofing your business. By integrating these solutions, you can streamline your financial processes, reduce errors, and gain more control over your financial data. This empowers you to make informed decisions, optimize your resources, and ultimately drive your business toward greater success.

Book a demo with Envoice and see firsthand how it can eliminate repetitive bookkeeping tasks and help your business thrive.