Accounting Automation
AI in Accounting
Accounting Software

Best Bill.com Alternatives for Growing Businesses in 2024

by Envoice
9 min read

Imagine running a small business using Bill.com (or BILL) as your expense tracking and invoice management tool. As it continues to scale, you might need more complete accounting software for managing your business’s key financial operations, including cash flow management, accounts payable, and tax compliance. You might also look for alternatives to Bill with cheaper pricing plans that integrate with more platforms.

In this guide, we’ll discuss four of the best Bill.com alternatives for this year. We’ll explore their key features and pricing and review what makes them an excellent fit for your business.

Read on to know more.

#1. Envoice

screenshot for envoice website
envoice.eu

Envoice Main Features

AI-Driven Receipt Capture
You and your employees can submit receipts and manage extracted data accurately using Envoice’s mobile app. Its receipt capture feature (SmartExtract) uses artificial intelligence and machine learning technology, like ExactExtract and Human-in-the-loop review, ensuring 99.9% accuracy of your extracted data. It also supports line item extraction, so you can easily allocate expenses to specific projects.

Smart Invoicing
With Envoice, you can create and send sales invoices to your clients through email without additional cost, streamlining invoice processing tasks and allowing you to get paid faster. It supports multiple currencies and Bitcoin, so you can easily manage your finances. You can also set invoicing permissions to specific team members, making your accounts receivable tasks more efficient.

Workflow Automation Features
Envoice uses AI technology for its expense tracking tools and processes them in a standardized way. You can eliminate manual tasks by creating multi-level approval workflows for expense reimbursements and other financial workflows, ensuring they’re delivered on time.

sreenshot for Envoice website workflow page
Price

Envoice has the following pricing plans:

  • Essential – The Essential plan starts at $9 per company monthly and is recommended for small and medium-sized businesses needing an effective bookkeeping automation tool. It includes 30 free documents for ExactExtract ($0.20 per additional document) and access to features such as SmartExtract, expense tracking, reporting tools, invoice management, and payment processing. You can also get add-ons for invoicing and line item extraction at an affordable rate.
  • Business – The Business plan costs $18 per company monthly and is ideal for business teams wanting to automate their pre-accounting processes. It includes everything from Essential, plus access to features like simple and multi-level approval workflows and the ability to submit estimated expenses for travel requests.

Register now for a 14-day free trial. No credit card needed.

Why Choose Envoice Over Bill.com

Unlike BILL, Envoice has a more robust solution for receipt capture and document scanning with ExactExtract and Human-in-the-loop review. Compared to BILL’s user-based pricing (starting at $49/user/month), Envoice charges per company and lets you add users at no additional cost, making it a scalable pre-accounting solution for smaller businesses.

#2. Stampli

screenshot for Stampli website
stampli.com

Stampli Main Features

Accounts Payable Automation
Stampli automates various accounts payable processes through machine learning and an AI copilot (Billy the Bot), which learns your company’s cost accounting rules and approval process. To improve vendor relationships, you can communicate with parties involved in an invoice, like your finance team and vendors. The platform can also manage multi-entity payables, such as A/P tasks for different departments and subsidiaries.

Advanced Vendor Management
Stampli makes vendor payment management easy through seamless onboarding and keeping critical documents up-to-date. You can communicate with your vendors through the platform and track invoice and payment statuses in real time. The platform also allows you to disable payments if your requirements aren’t met.

Diverse ERP Integrations
Stampli has pre-built API (cloud-to-cloud) and Bridge (cloud-to-on-premises) integrations with various enterprise resource planning (ERP) platforms. It supports apps like SAP, IBM, Microsoft Dynamics, Oracle NetSuite, and more. It also integrates with accounting platforms like Sage and QuickBooks.

Price

Stampli’s pricing depends on your company’s size and the ERP platforms you’re currently using. You’ll need to contact their sales team for a quote.

Why Choose Stampli Over Bill.com

Stampli is one of the best Bill alternatives due to its AI-driven accounts payable automation features and integration support with many ERP platforms. It can process payments through ACH, check, credit card, bank transfers, and other payment methods. Stampli also provides corporate cards for AP automation workflows (AP cards) and Expense cards for total control of your employees’ expenses.

Cons of Stampli

Unlike its competitors, Stampli lacks integrations with other accounting and finance platforms and inventory management tools. Stampli’s AI-driven accounts payable capabilities come at a higher cost, making it one of the more expensive BILL alternatives. It also requires a steep learning curve and lacks a free demo where you can test its core features.

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Note: Stampli lacks basic expense management features and integrations with other accounting software besides QuickBooks Online and Sage. For a more comprehensive expense tracking solution, try Envoice. It offers mileage tracking and travel management features, like travel requests and per-diem expense reports. It also has more affordable pricing plans and seamlessly integrates with various accounting systems. Register for a free trial today.

#3. DocuWare

Screenshot for DocuWare website
start.docuware.com

DocuWare Main Features

AI-powered Indexing Tools
Docuware’s intelligent indexing uses artificial intelligence and optical character recognition (OCR) to identify the most important information in your documents and convert it to structured data. The AI remembers your indexing feedback, making every search faster and more accurate. All your scanned documents will be stored in a secure cloud (DocuWare Cloud).

Robust Workflow Automation Tools
DocuWare lets you effectively manage financial workflows and eliminate manual processes through its Workflow Manager. The tool enables you to design automation workflows in an intuitive drag-and-drop interface, where you can place steps in a process and connect them with specific actions. It also allows you to assign tasks, set up triggers to launch a workflow, and specify substitution rules if a team member is unavailable.

Quick Form Creation
DocuWare Forms allows you to create flexible web forms for efficient data collection. It lets you include various data fields for precise information capture and requires no programming. For instance, you can use the feature to create order documents for requisitions and employee information sheets for HR onboarding.

Price

DocuWare only offers pricing plans for its cloud-based file management software, DocuWare Cloud. The platform also offers a 30-day free trial:

  • DocuWare Cloud 4 – includes 20 GB storage for four users.
  • DocuWare Cloud 15 – includes 50 GB storage for 15 users.
  • DocuWare Cloud 40 – includes 500 GB storage for 40 users.
  • DocuWare Cloud 100 – includes 1000 GB storage for 100 users.

To learn more about DocuWare’s pricing in detail, contact their sales team to ask for a quote or a free demo.

Why Choose DocuWare Over Bill.com

DocuWare uses a drag-and-drop interface to help you set up day-to-day financial processes, making it one of the more capable Bill.com alternatives for workflow automation. It can help small, medium, and enterprise companies manage their invoices and documents through intelligent indexing. It also has integrations with 500 apps, such as CRM and accounting software.

Cons of DocuWare

DocuWare doesn’t directly show their prices on their website and requires you to provide company information to get a custom quote, which can be a hassle. Depending on your business, you might find its advanced features unnecessary, especially if you only need basic document storage and simpler workflows. Also, DocuWare only has a desktop version for Windows OS, which requires Mac and Linux users to use its web version.

#4. Spendesk

screenshot for Spendesk website
spendesk.com

Spendesk Main Features

Real-time Spending Reports
Spendesk’s user-friendly dashboard lets you view relevant spending data. It compiles your payment transactions in real-time and lets you pause recurring services using the corporate card synced into that subscription. The tool also allows you to place tags on transactions with cost centers and project labels to find them easily.

Accounting Automation Tools
Spendesk’s accounting automation features help make your pre-accounting process more efficient. It includes automatic transaction reconciliation with receipts, automated employee receipt reminders, and automated VAT and expense account categorization. You can also export data to your accounting software seamlessly through third-party integrations.

Virtual Cards
Spendesk provides your team with secure and customizable company cards to track expenses efficiently. To avoid complex spending, you can set spending limits and create rules on where and when to use them. You can create single-use cards for one-off purchases or subscription cards for recurring purchases.

Price

Spendesk offers different pricing plans depending on your company size. To get a custom quote or book a product demo, you’ll need to contact their sales team.

Why Choose Spendesk Over Bill.com

Spendesk has more robust reporting and analytics features for tracking company spending in real-time. It can automate accounts payable tasks like expense reports and employee reimbursements. Its company cards can help small and medium businesses with complex spending needs track their employees’ expenses easily.

Cons of Spendesk

Like other Bill.com alternatives, Spendesk doesn’t advertise its pricing plans on its website and requires you to fill out a form to request a quote or a free demo. Its receipt scanning capabilities are less robust than those of its competitors. Also, when using Spendesk company cards, the credit limit must be backed by pre-loaded money on the bank account, which can be expensive to maintain.

A business owner using calculator to compare pricing for other Bill.com alternatives
© Pheelings Media via Canva.com

Conclusion

Bill.com is one of the best billing and invoicing platforms for small and medium-sized businesses. It’s a robust solution for accounts payable automation, spend management, and vendor management. However, its cheaper pricing plans lack integration support and can be expensive if you own a scaling business.

If you’re looking for a cloud platform for A/P automation, robust vendor management, and diverse ERP integrations, consider Stampli. Spendesk and DocuWare are great Bill.com alternatives if you want detailed reports, workflow automation, automatic invoice processing, and efficient file indexing and management.

However, if you’re searching for a cost-effective BILL alternative with powerful receipt capture capabilities, Envoice is the right software for you. It has effective tools for invoicing, expense management, payment processing, and integrations with popular accounting software (e.g., QuickBooks Online, Xero, Sage Accounting, etc.) Envoice also supports multi-level approvals and lets you add additional users at no cost.

Want to learn more about how Envoice compares against Bill.com? Explore its core features now and avoid bookkeeping mistakes brought about by manual data entry today!

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