Stress-Free Expense Management for Xero

Does your month-end activity still involve days spent making sure all invoices have been entered into your accounting system? Or hours spent chasing for missing invoices and expense reimbursements?

Envoice, which integrates with Xero, eliminates tiresome data work by managing expense claims and tracking approvals using AI technology.

Discover how Envoice streamlines expense management to let your team get more accounting work done faster and with greater accuracy.

How Does Envoice and Xero Integration Make Pre-Accounting Easier

Do you need to enter invoices and other financial data in multiple systems? Manual data entry is exhausting, especially when entering the same information twice in different locations.

You’re not alone in these struggles. 53% of businesses need to enter data from one system to another – making data entry one of the biggest time wasters for accounting teams. [1]

No wonder many accounting departments work long hours at the end of the month or year.
Make financial operations management more efficient by moving away from manual work and automating invoice processing.

Solve Modern AP Problems With Smart Solutions

Most companies now receive invoices by email, but some still process invoices manually.

As a result, employees are stuck with the task of entering information manually based on invoices received. Not only does it take longer to add all information to Xero, but information is also more likely to have errors and mistakes.

A survey shows that 21% correct errors after transferring information from one system to another. Data processing doesn’t stop there – 39% spend extra hours ensuring that information from one platform is consistent with data on another system.

Envoice eliminates all this extra work by extracting information from the invoice and syncing data extracted to your Xero.

AI-Powered Technology Extracts Accurate Data Faster

With the Envoice app, you don’t need to copy and paste or encode information from invoices and receipts. After paying bills or receiving a billing statement, you just need to add the document to your Envoice account. You can do this in three ways:

• Forwarding the attachment to your Envoice account
• Uploading the attachment to the app
• Snapping a photo of the invoice

Sync Data Seamlessly to Enhance Data Consistency

Envoice uses AI technology to extract information such as invoice number, customer name, amount, description, and tax rates from the invoice. You can review and edit information extracted by the app and save changes if needed.

Once your data is ready you can sync data from Envoice to your Xero account. Envoice gives you two options for data syncing– you can set up auto syncing once a day or manually sync invoice data as needed.

Integrate Apps, Eliminate Human Error

By integrating Envoice with Xero, there’s no manual processing involved, which eliminates mistakes due to human error. You can also cut down time needed to prepare reports to track financial performance.

Reducing days of accounting work to a few hours lets you close the books faster and send financial reports to decision-makers faster. You’re saving time spent on bookkeeping without compromising data accuracy.

Leveraging AI-powered systems can reduce inconsistencies and discrepancies in your accounting records – giving your team more time to focus on work that actually matters.

How Does Envoice and Xero Integration Work?

Integration lets you boost productivity and create efficient workflows by combining features from different apps. With the Envoice and Xero integration, you can fuse the features of powerful accounting software with an app that lets you approve bill payments, manage expense claims, and extract data accurately.

How to eliminate repetitive bookkeeping tasks?

Book a demo

and we will show you how

By linking Envoice with Xero, you don’t have to constantly toggle between apps to get the information you need.

Here’s what integration can do to ease your workload:

Share Contacts Between Envoice and Xero

The integration lets you share Xero contacts with Envoice and Envoice contacts with Xero. You have fewer fields to complete and you don’t have to worry about filling out the contact form when you sync information from your invoices.

Sync Xero Chart of Accounts

Need to check your existing chart of accounts to find the right category for an invoice? You can do that without leaving Envoice. You can sync your Xero chart of accounts within the Envoice app, the same goes for Tracking Categories as well which should show up under “Dimensions.” Now, you can categorize accounts even without opening the Xero app.

Updated Tax Rates Faster With Connected Apps

Use default tax rates in your Xero account as a reference while reviewing information from invoices extracted through the Envoice app. When tax rates change, you only need to update tax rates in your Xero account.

Exact Coding for Line Items

Envoice sends all information extracted from the app to your Xero account – items and other descriptions added in Envoice should also be available when you sync data to your Xero account. You’ll make fewer changes and you can keep information consistent between the two apps.

What Do You Need to Do to Sync Information from Envoice to Xero?

Linking Envoice and Xero streamlines data sharing between two apps – allowing you to save valuable time, eliminate human error, reduce mistakes, and minimize manual work when processing invoices.

First, you need to have an account with Envoice and with Xero. You have to activate the integration by logging into your Envoice account and connecting your Xero account. You can find this option in the Settings menu under Integrations.

Why Integrate With Envoice?

Do you know that Xero has an add-on to help you track bills and manage expense reports? Users have the option to use Xero Expenses for $4 per user per month. The new add-on doesn’t get a lot of positive reviews though – not only does it cost extra, but there are also complaints about its features.[2]

Using Envoice costs much less for companies with multiple users, subscription starts at $7 for the entire company – not per seat. With Envoice, you get access to an app with robust features designed to make the invoice approval process simpler and expense reconciliation easier.

What’s more, Envoice works seamlessly with Xero which means:

•  Automatic data syncing between Xero and Envoice based on your auto-update settings
• Improved data management since information and approvals are all in one place
• Better audit trail since you can check account history from the application you’re using
• Track all income and expenses to improve cash flow management

Create an Effortless Expense Management Process With Envoice

Expense management doesn’t have to be a nightmare for your accounting team. Increase team productivity, enhance efficiency, and eliminate duplicative work by cutting manual work.

Start creating simplified workflows in Xero to let your team work faster and better. Standardize expense management processes, do pre-accounting the Envoice way. Schedule a demo today.

[1] MYOB
[2] Xero Expense