Top 8 Third-Party Software for QuickBooks for Consistent Business Growth

Imagine you’re a small business owner using QuickBooks for most of your bookkeeping and accounting processes. While QuickBooks is a robust platform for accounting and bookkeeping, you might find yourself needing additional tools to cover all aspects of your business. That’s where third-party apps come in.

These apps let you access features unavailable on the platform, enabling you to sync your QuickBooks data seamlessly.

This guide will go over the top 8 third-party applications for QuickBooks. We’ll review these QuickBooks apps using their key features, use cases, and pricing, giving you all you need to know which platform is best for your business needs.

Read on to learn more.

8 Best Third-Party Apps for QuickBooks Online: At a Glance

Top 8 Third-Party Applications for QuickBooks Online

Below are the 8 best apps for QuickBooks Online. We have categorized each app depending on its use case, helping you choose which one is best for your business needs:

#1. Envoice

Use Case: Expense management/Bookkeeping automation

Envoice is a powerful expense management tool and is one of the best third-party apps for QuickBooks to automate your bookkeeping. It offers AI-driven tools, like SmartExtract and workflow automation, to minimize errors brought by manual data entry and make your business tasks more efficient. It also integrates with multiple accounting software, like QuickBooks, Xero, and Microsoft Dynamics 365.

Key Features

• Intelligent Data Capture with Human Review – As an alternative to QuickBooks’ data extraction capabilities (available in the QuickBooks mobile app), Envoice offers SmartExtract and ExactExtract with Human-in-the-Loop verification. These tools ensure 99.9% accuracy on all financial documents and make bookkeeping more efficient by eliminating mistakes from manual data entry.
• Streamlined Expense Approvals – Envoice simplifies your business’s approval process so all expenditures on your QBO account are reviewed thoroughly and recurring ones are quickly approved. Every team member receives real-time updates on each transaction, giving a clear audit trail.
• Expense Reporting and Travel Requests – Envoice enables your employees to record their expenses anywhere through its mobile app. Additionally, they can submit their estimated costs and request approval for business-related travels—a feature that only Envoice provides over other software in this list.

Pricing

Envoice offers the following pricing plans:

• Essential – The Essential plan costs $7 per company/month.
• Business – The Business plan starts at $14 per company/month.

Sign up to Envoice now for a risk-free, 14-day trial. No credit card is required.

#2. Dext Prepare

Use Case: Bookkeeping automation

Dext Prepare (formerly Receipt Bank) is an expense management and receipt scanning solution for QuickBooks Online users. It aims to minimize manual data entry and clerical tasks through tools like receipt capture with advanced optical character recognition (OCR) and line item extraction. It also has document storage and classification tools, making it easy for accountants to find their needed financial data.

Key Features

• Invoice Scanning with Advanced OCR – To make data extraction more accurate for QBO users, Dext Prepare offers a more capable receipt scanning tool with advanced OCR capabilities. Besides invoices, you can also use its mobile app to scan other financial documents, such as bank statements and purchase orders.
• Sales Workspace – Dext Prepare’s Sales Workspace feature is one of its A/P automation tools. This workspace contains all the invoices you’ve issued to your clients for payment and their extracted data. It helps you to track your sales progress on each invoice and find entries when needed.

Pricing

Dext Prepare has the following pricing tiers:

• Essentials – The Essentials plan starts at $229.99 monthly.
• Advanced – The Advanced plan costs $247.23 monthly.

#3. BILL

Use Case: AP/AR automation/Expense management

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BILL is a popular expense management and accounts payable and receivable automation tool. It mainly helps QuickBooks Online users manage and process payments and track cash flow. It also has approval features, allowing your team to review all expenses and check for fraudulent or duplicate invoices.

Key Features

• Robust Bill Processing – While QuickBooks has Bill Pay, BILL is still considered the more robust QuickBooks Online integration since it can track payments in real-time when paying other BILL users. Its AI virtual assistant automatically captures receipt data, reducing errors from manual data entry.
• Automated Payment Approvals – BILL offers an efficient way of approving expenses through automated workflows. It allows you to view the status of each invoice, set deadlines, and get paid faster.

Pricing

BILL has the following pricing plans:

• Essentials – The Essentials plan starts at $19 per user/month.
• Team – The Team plan costs $55 per user/month.
• Corporate – The Corporate plan begins at $79 per user/month.

BILL also offers an Enterprise plan for businesses looking for custom features and premium support. Contact the platform’s sales team to learn more.

Note: BILL could be expensive for your business, especially if you have an extensive financial team. For a capable and budget-friendly expense-tracking tool, try Envoice. Our platform allows you to add your entire team at no additional cost and provides collaboration tools for enhancing productivity and team communication. Contact us to learn more!

#4. SOS Inventory

Use Case: Inventory management

SOS Inventory is one of the popular third-party apps for QuickBooks Online that enhances the platform’s inventory tracking capabilities. It has features for managing up to 40,000 unique items via lot/batch tracking and serial numbers, which is ideal for small businesses. It also integrates with e-commerce platforms like Shopify and BigCommerce, allowing for seamless order management.

Key Features

• Inventory Tracking – SOS Inventory lets you access real-time stock levels, track item movements on different sections, and set up reordering limits, making inventory tracking easier while managing your books on QBO. It also gives you a proper paper trail of inventory orders through sales orders and purchase invoices.
• Customizable Reports – The platform allows you to access valuable insights and trends on inventory performance via customizable reports and analytics. This includes inventory analysis reports like VED (Vital, Essential, and Desirable) analysis, ABC inventory reports, and more.

Pricing

SOS Inventory has three main pricing tiers:

• Companion – The Companion plan starts at $64.95 monthly.
• Plus – The Plus plan begins at $129.95 monthly.
• Pro – The Pro plan costs $179.95 monthly.

#5. QuickBooks Time

Use Case: Time-tracking

QuickBooks Time is one of the platform’s must-have add-ons for time tracking, job costing, and project management. It offers flexible punch-in and punch-out options, making it an effective time-reporting software for service-based businesses. It also has GPS tracking capabilities, streamlining employee deployment and monitoring for companies.

Key Features

• Time Reporting – QuickBooks Time lets your employees clock in and out anywhere through the QuickBooks mobile app and automatically migrates time details to timesheets. Team leaders can also clock in and out on behalf of their entire team when moving from one job site to the next.
• Employee Scheduling – QuickBooks Time enables you to create employee schedules by job or shift using drag-and-drop capabilities via the QuickBooks mobile app or the desktop page. You can also see which workers are available for work in real time.

Pricing

QuickBooks Time is included in QBO’s Essentials plan (starting at $65 monthly) and greater. It’s also offered as a bundle with QuickBooks Payroll:

• Time Premium + Payroll Premium – This Premium plan starts at $85 monthly and $9 per month for additional employees.
• Time Elite + Payroll Elite – The Elite plan costs $130 monthly and $11 per month for additional employees.

#6. Method:CRM

Use Case: CRM

Method:CRM is a customer relationship management (CRM) software for QuickBooks, giving you needed contact management and basic email marketing capabilities that are otherwise unavailable on the platform. It also lets you create and track sales pipelines and invoices and manage your finances.

Key Features

• Contact and Lead Management – Method:CRM lets you effectively manage your contacts by letting you check past interactions on multiple platforms. It enables you to gain more leads through web forms and different forms of email outreach.
• Pipeline Management – Method:CRM allows you to guide potential customers on a detailed sales pipeline. This lets you check for drop-off points in the sales process, enabling you to improve your sales pipeline and gain conversions.

Pricing

Method:CRM offers the following pricing tiers:

• Contact Management – The Contact Management plan costs $28 per user monthly.
• CRM Pro – The CRM Pro plan starts at $49 per user monthly.
• CRM Enterprise – The CRM Enterprise plan begins at $85 per user monthly.

#7. QuickBooks Payroll

Use Case: HR and payroll.

QuickBooks Payroll is one of the more reliable QuickBooks apps for streamlining your business’s payroll and employee tax filing needs. It has powerful features like automated payroll processing and HR support via Mineral.

Key Features

• Payroll Services – QuickBooks Payroll offers automated payroll services for salaried employees via direct deposit. It also allows you to process incentives like bonuses, commissions, and contractor payments.
• Benefits Administration – QuickBooks Payroll enables you to provide benefits to your employees, like medical, vision, and dental insurance packages, through its partnership with Allstate Health Solutions. The platform also lets you offer accessible 401(k) plans through Guideline.

Pricing

QuickBooks Payroll is an add-on to QuickBooks Online’s common pricing tiers. Here are its pricing plans:

• Payroll Core – The Core plan starts at $50 monthly and $6 monthly per additional employee.
• Payroll Premium – The Premium plan costs $85 monthly and $9 monthly per additional employee.
• Payroll Elite – The Elite plan begins at $130 monthly and $11 monthly per additional employee.

#8. Shopify Connector by QuickBooks

Use Case: eCommerce

Shopify Connector by QuickBooks is the platform’s third-party integration with Shopify. It provides a direct connection between QuickBooks users and their Shopify account, allowing them to view product, order, and customer data from their stores on the platform via two-way sync. Unlike other third-party applications, this integration is free for all QBO users.

Key Features

• Inventory Management – Shopify Connector offers inventory tracking tools that allow you to check for product availability and stock levels directly on QuickBooks. These data are automatically updated via two-way sync.
• Automatic Order and Payment Sync – The app automatically syncs orders from your Shopify store and their associated payments to your QBO account. This reduces the need for repetitive tasks like manual data entry and ensures accurate financial records.

Pricing

Shopify Connector by QuickBooks is entirely free for all QuickBooks Online users.

Final Thoughts

Connecting third-party apps to QuickBooks effectively increases your business’s productivity on various processes. By choosing the right apps for your business needs, you can get advanced features unavailable on QBO and view your data directly from your account through automatic two-way sync. Third-party applications also help you save money by making business operations more efficient and preventing avoidable mistakes brought by data entry.

If you need an expense management and pre-accounting tool that seamlessly integrates with QuickBooks Online, consider trying Envoice. Our platform offers tools for automating bookkeeping tasks and enhancing productivity through workflows and collaboration tools. Besides QBO, it also integrates with other accounting solutions, like Xero and Sage Accounting.

Ready to streamline your bookkeeping tasks and enhance productivity? Try our automation features today and transform how you manage your accounting tasks. Contact us to get started!